Records Clerk

Position Type:
Secretarial/Clerical/Records Clerk

Date Posted:
8/31/2026

Location:
School Administration Center

Closing Date:
Opened Until Filled


POSITION INFORMATION:

Supervisor:

Ms. Marty Wood, Coordinator of Printing and Records

Location:

School Administration Center

Employment Period:

12 months

Employment Status:

Full-time (7.5 hours/day)

Pay Grade:

H-09

Hiring Range:

$16.43--$26.05 hour

Start date:

As soon as possible

DUTIES AND RESPONSIBILITIES:

Performs a variety of tasks in support of the Records Management program of Hampton City Schools. Position requires strict
confidentiality. Position serves as an entry-level position that assists and works alongside the HCS Records Specialist and
Technician in the compiling, maintaining and processing of student educational records. Follows local, state and federal
requirements for retention, release of, and disposition of records.

• Follows the HCS procedural guidelines pertaining to the retention, release of, and disposition of school records in accordance
  with the Freedom of Information Act (FOIA), Family Educational Rights and Privacy Act (FERPA) and Individuals with Disabilities
  Education Act (IDEA).
• Assists Records Specialist and Records Technician in the compiling, maintaining and processing of student education
  records.
• Runs high volume document scanning equipment and indexes records in the cloud archival software (DOMA) while maintaining
  quality control practices in place.
• Ensures compliance with USPS mail preparation, first class, certified, and Non-Profit standards.
• Receives, scans, accurately sorts, posts, and delivers incoming USPS and internal school mail.
• Serves as a substitute for interoffice mail driver to deliver and pick up interoffice and U.S. mail.
• Assist co-workers when in need in the daily operations of the Records Department.
• Performs related work as required or assigned.

JOB REQUIREMENTS:

• High School Diploma or GED required.
• Valid driver's license.
• At least one year of experience in records management setting, preferably k-12 educational.
• Ability to manipulate controls necessary to safely drive and operate delivery truck to include foot pedals, steering wheel, lift
  gate, etc.
• Knowledge of the operation of equipment used in records management such as scanners, paper shredders, mailing station,
  computer hardware, software, and general office equipment.
• Ability to interact and communicate effectively and positively, both verbally and in writing, with employees, administration, as
  well as the general public.

APPLICATION REQUIREMENTS:

You may apply anytime before midnight on the closing date. The following must be provided to be considered for the position.

• Resume

Only complete applications will be considered.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; View phone number on click.appcast.io
Appropriate accommodations for individuals with disabilities are available upon request.