Senior Administrative Coordinator

Senior Administrative Coordinator, OOTP Location: Midtown, NY Position Details As the Senior Administrative Coordinator in the Office of the President, you will report to the Director, Office of the President. You will provide high-level administrative and operational support, ensuring efficient day-to-day functioning of the office. Responsibilities include managing administrative workflows, coordinating meetings and logistics, supporting clinical operations processes, and maintaining a seamless experience for executive stakeholders and patient families. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Work Schedule 11:00 AM - 7:00 PM, Monday through Friday. You Will Administrative Provide comprehensive administrative support to the President and Director, including managing calendars, inboxes, prioritizing communications, and preparing meeting materials. Coordinate meeting logistics, including catering arrangements, room preparation, daily coffee and lunch for the President, and ensuring meetings start and transition on time. Manage travel arrangements, including itineraries, logistics, and related documentation. Process invoices, reimbursements, and expense submissions accurately and on time. Maintain daily operational flow of the Office of the President, including end-of-day close-down procedures and preparation for the following business day. Clinical Provide high-quality patient experience for families receiving care at Child Mind Institute. Check in patient appointments and process daily billing through the electronic medical record (EMR) system. Follow HIPAA guidelines and maintain accurate, updated patient records. Manage prescription requests, prior authorizations, and appeals for medication requests. Perform additional job-related duties as assigned. This is a non-supervisory position. You Have Bachelor's degree in a related field. 4 years of experience in office management or operations coordinator role. Skilled in using database management systems, including workspace management, generating reports, and maintaining dashboards. Strong proficiency in office software and tools, including Microsoft Office Suite and collaboration platforms. Our Benefits Our compensation package and benefits include medical insurance, 401(k), paid parental leave, dependent care, and discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website. Pay Range The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. EEO Disclaimer Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind. #J-18808-Ljbffr