Executive Assistant, Public Affairs

Executive Assistant, Public Affairs

A global biopharmaceutical company on a mission to Solve On, Incyte follows science to find solutions for patients with unmet medical needs. Through the discovery, development, and commercialization of proprietary therapeutics, Incyte has established a portfolio of first-in-class medicines for patients and a strong pipeline of products in Hematology, Oncology and Inflammation & Autoimmunity.

Headquartered in Wilmington, Delaware, Incyte has operations in North America, Europe, and Asia.

Job Description

The Executive Assistant for Corporate Affairs provides high-level administrative support and ensures the efficient coordination of Corporate Affairs activities. Reporting to Group VP, Head of Global Corporate Affairs, the ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced public company environment. This role requires strong communication skills, discretion, and the ability to anticipate needs while ensuring seamless execution of corporate affairs activities.

Key responsibilities

• Serve as a trusted operational partner to the Group VP, Head of Global Corporate Affairs, managing priorities, timelines, and execution of key initiatives and external activities.
• Maintain visibility across corporate affairs and anticipate operational needs to ensure leadership is prepared for meetings, conferences, and internal engagements.
• Draft and proofread correspondence, manage presentation materials and help organize team and company events.
• Own operational planning and execution of key corporate affairs, finance and scientific meetings.
• Manage event logistics including executive schedules, meeting calendars, travel coordination, vendor management, attendee tracking, and preparation of briefing materials.
• Ensure coordination of key corporate affairs activities across internal stakeholders including executive leadership, legal, finance, strategy and other groups.
• Provide executive administrative support to the Group VP, Head of Global Corporate Affairs, including forward planning of calendars and travel, prioritizing media and corporate events.
• Coordinate domestic and international travel logistics, including detailed itineraries and conference travel planning.
• Manage expense reporting and administrative documentation including invoices, registrations, memberships, subscriptions, purchase orders, SOWs and vendor onboarding.
• Maintain systems and trackers for deliverables across Corporate Affairs including PR timelines, key milestones, internal calendars, etc.
• Identify opportunities to improve operational efficiency and streamline Corporate Affairs processes.
• Support cross-functional coordination for meetings and event planning.

Qualifications

• Bachelor's degree preferred.
• 10+ years of executive administrative, operations, or project coordination experience supporting senior leadership in a fast-paced corporate environment.
• Experience supporting corporate affairs, investor relations, media relations or executives within a public company environment strongly preferred.
• Demonstrated experience coordinating complex executive schedules, travel logistics, and high-visibility corporate events.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), calendar management systems, productivity tools and some use of AI for productivity.
• Exceptional organizational and project management skills with the ability to manage multiple competing priorities and deadlines.
• Ability to coordinate complex logistics involving senior executives and external partners.
• Excellent written and verbal communication skills with exceptional attention to detail.
• High level of discretion and professionalism when handling confidential and corporate information.
• Strong judgment and ability to anticipate needs, solve problems proactively, and operate independently with minimal supervision.
• Highly proactive and resourceful, with the ability to remain calm and effective in fast-paced or high-pressure environments.
• Collaborative mindset with the ability to coordinate effectively across functions and interact confidently with stakeholders at all levels of the organization.