Bi-Lingual HR Admin Assistant

At Bethlehem Construction, Inc., we owe our success to our people and processes. The Bi-Lingual HR Admin Assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks in a variety of general office duties. The ability to multitask, manage complex situations, and meet deadlines is essential to the position.

Core Competencies

• Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors


• Excellent time management and organizational skills


• Outstanding abilities to communicate in person, in writing and over the phone


• Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, mailings and deliveries, and coordinating meeting room calendars


• Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closets, and communal areas


• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order


• Maintain filing system, contact database, employee list and inventories


• Provide support to Human Resources with HR operations (recruiting, on-boarding, responding to employees’ inquiries, attendance tracking, time off requests processing, and other HR related tasks).


• Assist in basic accounting and procurement tasks 


• Excellent verbal and written communication skills

Skills and Qualifications

• Strong time-management and multitasking ability


• Proficient in Microsoft Office, and other office management tools and applications with aptitude to learn new software and systems


• High School diploma or equivalent


• Must be able to move 50 lbs., bend, stretch, and stand for extended periods of time


• Must be bilingual, English/Spanish

Preferred Qualifications

• Previous success in office administration


• Comfortable handling confidential information


• HR & Recruiting support experience

Benefits

• Bethlehem Construction offers a variety of benefits including medical, dental, vision, 401k, and PTO.