AP / AR Specialist

Job Description

Job Description

A fast-paced, growing multi-company organization based on Long Island is seeking a motivated and detail-oriented AP/AR Specialist to join our team. This dual-role position is ideal for someone who thrives in a high-volume environment, enjoys problem-solving, and can effectively manage both Accounts Payable and Accounts Receivable functions with accuracy and efficiency.

Responsibilities:

Accounts Payable:

• Review, verify, and enter all vendor bills into QuickBooks and Sage ACCPAC.
• Match invoices with purchase orders and supporting documentation.
• Prepare weekly accounts payable runs for processing and payment.
• Enter and reconcile company credit card statements.
• Maintain organized vendor files and records.

Accounts Receivable:

• Apply daily cash payments including checks, ACH, wire transfers, and other payment methods.
• Reconcile customer accounts and resolve payment discrepancies or deductions.
• Conduct customer collection calls regarding past due balances.
• Retransmit invoices and supporting documentation as needed.
• Assist with maintaining accurate customer account records.

Qualifications:

• 5+ years of AP/AR experience preferred.
• Experience with QuickBooks and/or Sage ACCPAC preferred.
• Microsoft Excel proficiency required.
• Strong Outlook/email communication skills.
• Strong computer and data entry skills.
• Excellent organizational and analytical abilities.
• Strong attention to detail and accuracy.
• Effective communication and problem-solving skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Ability to work independently and as part of a team.
• Comfortable working in a fast-paced environment.
• Positive attitude and willingness to adapt.
• Must maintain confidentiality and professionalism.
• Strong sense of accountability and follow-through.

What We Offer:

• Competitive compensation.
• Health benefits.
• Life insurance.
• 401(k) plan.
• Supplemental insurance buy-up options.
• Paid vacation time.
• Paid holidays.
• Paid sick days.
• Opportunity for advancement within a growing organization.
• Supportive team environment.
• Stable, full-time position with long-term potential.

If you are dependable, detail-oriented, and looking to grow with a dynamic company, we would love to hear from you