Legal Administrative Assistant - Litigation

UB Greensfelder has an opening for a full-time Legal Administrative Assistant working in the Chicago office. This is a smaller office atmosphere that is within a larger firm network. Our office environment focuses on teamwork and supporting each other in order to better balance workloads. Therefore, strong teamwork and communication skills are highly desired. This is an in-office position that is eligible for hybrid work after the initial onboarding period.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit Our Business Begins With You®.

Responsibilities Include:

• Producing, editing and proofreading various legal documents and correspondence.
• Calendar management, travel arrangements, and expense reimbursement.
• Trial preparation and overall assistance with litigation processes and procedures.
• Time entry, transcription of dictation, and overall file maintenance.

Qualified applicants will have:

• 5+ years law firm experience in litigation.
• Proficiency in Microsoft Office, ability to create table of authorities and table of contents, and formatting Styles to assist with quick document preparation.
• Experience with billing, electronic filing in state and federal courts, docket management, and trial experience.
• Experience to produce, review, and format legal documents.
• Excellent accuracy, grammar, and proofreading skills.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.