Legal Administrative Assistant III

UNITE HERE HEALTH serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity!

PURPOSE

The purpose of this position is to provide complex administrative and litigation support to Sr. Legal Counsel and the Collection and Subrogation Paralegals.

ESSENTIAL JOB FUNCTIONS AND DUTIES

• Receive and reviews subpoenas and request for information, determines validity and compliance with HIPAA, gathers, identifies, prepares, and copies information in response to subpoenas, requests for information
• Receive and reviews proof of claim forms for class action litigation, tracks case, gathers, prepares, and copies information in response
• Provides daily support including preparing letters, reviewing files, updating database and tracking due dates for subrogation cases. Serves as back up for subrogation paralegal
• Monitors and tracks claims paid for work related injuries, requests overpayments and provides lien amounts to attorneys
• Prepares and assembles memos, agendas, information, and reports for certain Board of Trustee meetings
• Reviews and edits documents for consistency, completeness, and accuracy
• Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as correspondence, memos,
• Coordinates, assembles, and maintains Legal department records and documents in appropriate files, including litigation, collection, subrogation, and subpoena files
• Assists in preparation of reports, logs, dockets, and other documents including data entry, copying, collating
• Pulls, files, scans, copies, faxes, mails, or otherwise disburse documents and /maintain associated logging system
• Research state government sites for company unclaimed property, fill out forms and provide necessary documentation and information
• Answers telephones, takes messages, and provides support for paralegals and attorneys who are out of the office
• Creates and updates dockets and spreadsheets of data
• Sets goals and achieve measurable results
• Contributes ideas to plans and achieving department goals
• Exemplifies the Fund's BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
• Performs other duties as assigned within the scope of responsibilities and requirements of the job
• Performs Essential Job Functions and Duties with or without reasonable accommodation

ESSENTIAL QUALIFICATIONS

Years of Experience and Knowledge

• 5 ~ 7 years of related experience minimum (law firm or corporate legal department preferred)
• Working knowledge and experience in routine administrative functions
• Experience with Employee Retirement Income Security Act (ERISA), HIPAA, Employee Benefits and Health Care experience preferred

Education, Licenses, and Certifications

• High School Diploma or GED

Skills and Abilities

• Intermediate level Microsoft Office skills (PowerPoint, Word, Outlook)
• Intermediate level Microsoft Excel skills
• Experience with Microsoft Planner a plus
• Intermediate level Adobe
• Beginner level system(s) skills in LexisNexis preferred
• Detail oriented and multi-tasking skills
• Organizational, analytical and follow-up skills
• Ability to work independently, establish priorities and adhere to deadlines
• Interpersonal and team skills
• Communication skills (written and verbal)
• Ability to type 35 wpm

OTHER JOB FUNCTIONS AND DUTIES

The information contained in this job description is designed to indicate the general nature and level of work performed in this job with a certain degree of specificity, where warranted. In no instance, however, should the duties, functions, qualifications, or requirements be interpreted as all-inclusive. Management may, at its discretion, assign or reassign functions and duties to or from this job at any time, due to reasonable accommodation or other reasons. Listed requirements, skills, qualifications and abilities included have been determined to illustrate the minimal standards required to successfully perform the position.

Salary range for this position: Salary $50,100 ~ $61,300. Actual base salary may vary based upon, but not limited to: relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.

Work Schedule (may vary to meet business needs): Monday ~ Friday, 7.5 hours per day (37.5 hours per week) with potential for hybrid work-from-home arrangement.

We reward great work with great benefits, including but not limited to: Medical, Dental, Vision, Paid Time-Off (PTO), Paid Holidays, 401(k), Short- & Long-term Disability, Pension, Life, AD&D, Flexible Spending Accounts (healthcare & dependent care), Commuter Transit, Tuition Assistance, and Employee Assistance Program (EAP).