Legal Administrative Assistant

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.


The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.


Ropes & Gray is an equal opportunity employer.

Overview

The Administrative Resource Center Legal Administrative Assistant provides administrative
support to a team of attorneys, paralegals and business support personnel. Some high-level
responsibilities include building relationships with assigned team members, creating and editing
documents, performing document comparisons, entering and editing daily time, arranging travel,
coordinating meeting arrangements and providing overflow support for LEAs.

Responsibilities

• Develops and maintains effective relationships with internal stakeholders
• Coordinates travel arrangements, including booking flights, hotels, and transportation
• Processes invoices and expense reports
• Supports the clean-up of diary entries according to client guidelines; transfers time to
appropriate matters as necessary
• Manages and coordinates logistics for meetings or events
• Provides general administrative support, such as photocopying, scanning, and filing
documents
• Handles incoming and outgoing mail and packages
• Collaborates with other departments and team members on various projects
• Assists in the coordination of special projects and initiatives as assigned
• Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and
Outlook) applications
• Maintains confidentiality and handling sensitive information with discretion
• Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
• Executes work with a high degree of precision and accuracy

Qualifications

College degree or equivalent
Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook)
applications
Strong organizational skills that reflect ability to seamlessly perform and prioritize
multiple tasks with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with internal and external
lawyers, staff and clients
Expert communication skills
Proactive approach to problem-solving and strong decision-making capability
Experience working in a law firm, professional services organization, or customer service
capacity

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

• Chicago, IL ($69,500 - $100,800)

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.