Operations Administrative Coordinator

Operations Administrative Coordinator

INNIO Group is a global distributed energy solutions provider that delivers reliable, flexible, transient, decentralized, modular and efficient power. With a track record of innovation, INNIO designs, manufactures and services high ? performance power systems under its Jenbacher and Waukesha brands. The company delivers power for applications including data centers, microgrids, grid stabilization, industrial energy and gas compression.

INNIO operates a global installed base across approximately 100 countries as of December 31, 2025, supported by a resilient, high ? margin services business that delivers long ? term, recurring revenues across the full equipment lifecycle. As electricity demand acceleratesdriven by AI, electrification and grid constraintsINNIO enables scalable, behind ? the ? meter power generation with high efficiency, fast start capability, strong transient performance and fuel flexibility, including hydrogen ? ready solutions. INNIO employs over 5,000 people worldwide and is committed to moving energy forward.

The Operations Administrative Coordinator will play a critical role in supporting the startup and rapid scaling of INNIO's Jenbacher production operations in Waukesha, Wisconsin. This position provides administrative, onboarding, operational, and project coordination support to the Jenbacher Operations leadership team while helping ensure a smooth integration and onboarding experience for new employees and international training teams.

This role requires a highly organized, proactive, and service-oriented individual who thrives in a fast-paced manufacturing startup environment and can effectively coordinate activities across operations, HR, IT, facilities, and global teams.

What you'll do:

• Onboarding & Training Coordination
  • Coordinate onboarding activities for new employees, ensuring a structured and consistent experience.
  • Manage onboarding materials & readiness checklists, system access, training schedules, workstations, tools, and required documentation in collaboration with IT and other stakeholders.
  • Coordinate orientation schedules, team introductions, plant tours, and initial training activities in partnership with HR and hiring managers.
  • Track onboarding progress and follow-up to support successful integration of new hires.
  • Support coordination of international visitors, trainers, and employees participating in Austria/U.S. knowledge transfer activities.
• Operations & Administrative Support
  • Support the Jenbacher Operations leadership team with day-to-day administrative and operational coordination activities.
  • Coordinate meetings, workshops, training sessions, and leadership events, including scheduling, room setup, catering, materials, and follow-up actions.
  • Support document organization and administrative coordination for cross-functional startup activities
  • Provide day-to-day administrative support, including managing calls, emails, and general inquiries.
  • Manage incoming and outgoing mail, shipments, and deliveries.
  • Support visitors, travel coordination, visitor logistics
  • Manage office supply inventory and place orders as necessary for assigned work area, including coordination with vending/coffee supplier.
  • Working with administrative support staff, develop office policies and procedures, and ensure they are implemented appropriately.
  • Provide back up to administrative support staff as needed.

What you'll bring:

• Bachelor's degree from an accredited university or college (or a high school diploma with a minimum of 4+ years of experience in an executive, operations coordination or administrative assistant position) or equivalent combination of education and experience.
• Experience supporting operations, manufacturing, engineering, or project teams preferred.
• Expert level skills in MS Office products: Outlook, Teams, Word, Excel, PowerPoint
• Able to work under time pressure
• Willingness and ability to work a flexible schedule when necessary
• Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job

What'll make you stand out:

• Strong organizational skills and exceptional attention to detail and accuracy
• Competent personality, hands-on mentality
• Ability to prioritize and anticipate needs
• Ability to maintain confidentiality/security of highly sensitive and/or confidential information
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Internet proficiency and knowledge of web-based applications
• Strong oral and written communication skills
• Strong interpersonal and leadership skills

Additional Details:

• Location: Waukesha, WI
• Work Schedule: Onsite Monday through Friday
• Visa Sponsorship: This role is not eligible for visa sponsorship now or in the foreseeable future.

INNIO offers a great work environment, professional development, challenging careers, and competitive compensation. INNIO is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.