Management Analyst III

Performs advanced (senior-level) professional administrative and policy analysis work. Work involves coordinating and implementing organizational studies and evaluations, reviewing systems and procedures, coordinating work simplification studies, and reviewing operations and procedures manuals to assist management in operating more efficiently and effectively. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Essential Job Functions Coordinates, plans, and directs organizational studies of work problems Uses in-depth knowledge of or ability to research Federal and State contract laws and regulations, and Department contracting needs, and best practices; as well as consultation with other Department staff, to develop and implement contract policies and processes, including creating and updating templates, forms, and documentation related to contract management functions. Coordinates cross-program workgroups to facilitate contracting needs across contract programs and other administrative support programs. Project manages across contracting program areas to achieve project outcomes addressing work problems. Conducts research of identified work problems to offer potential solutions for executive level staff. Develops new or modifies existing administrative program policies, procedures, goals, and objectives Developing and revising policies, procedures and tools to best guide contracting personnel throughout the contracting lifecycle. Interpreting State and Federal rules and regulations, Comptroller requirements, and DFPS Contract Policy to inform and support contract management activities. Identifying issues related to policy guidance and making recommendations that support contracting compliance and risk management. Develops solutions to organizational issues and concerns, develops organizational change strategies and plans, and/or conducts training for their implementation Developing and delivering web-hosted, computer-based, and face-to-face trainings; including basic job skills training for contracting personnel, and other on-demand trainings as necessary. Participates in or leads workgroups to address organization issues and develop project deliverables to achieve a successful and desired outcome. Develops and delivers training curriculum to foster cultural change around contracting policies and procedures. Designs, evaluates, recommends, and approves changes to forms and reports Designs, evaluates, and modifies forms that support contracting processes. Coordinates with DFPS legal to modify and update contracting documents and boilerplates. Ensures that form designs meet accessibility standards. Advises management on agency studies by identifying priorities and defining study scope, purpose, objectives, time frames, and resource requirements Examines contract needs, inefficiencies and priorities to recommend solutions and required resources. Evaluates requests of technical assistance from contracting program areas to prioritize responses, determine timeframes for responses, subject matter expert resource assignment as needed, and management level elevation as needed. Identifies knowledge gaps and procedural inconsistencies as part of training curriculum delivery and participant evaluations and comprehension assessments. Interprets historical, current, and projected data to identify problems, causes, and areas for which procedural or system changes are indicated Maintains trend and gap analysis to continuously enhance guidance provided. Examines contracting historical policy and procedures as relevant to current issues and identifies any unintended consequences due to procedural and policy changes. Examines training knowledge assessments to evaluate training efficacy and knowledge retention and determine curriculum adjustments. Reviews and evaluates new or improved business and management practices for application to agency programs or operations Reviews and updates documented contracting processes due to changes in legislation, technology, and efficiencies. Researches and coordinates the development of new contracting processes to support legislative changes, rules, and guidance from other state agencies such as the Legislative Budget Board, Department of Information Resources, Health and Human Services Commission, and Department of Public Safety. Reviews and evaluates recommendations for improvement and corrective action to standardize or improve organizational systems Maintaining awareness of gaps and trends and developing possible solutions. Reviews audit and quality assurance findings related to contracting areas of responsibility to identify gaps and provide solutions. Evaluates contracting program requests for clarification to identify problem, determine scope and recommend course of action to provide corrective measures. Reviews comprehensive technical records and reports that present and interpret data, identifies alternatives, and makes and justifies recommendations Reviews Contract Oversight and Support quality assurance findings related to contracting areas of responsibility to identify gaps and provide solutions. Develops and examines contracting process mapping to identify inefficiencies, provide gap analysis and identify alternate paths to improve efficiencies. Reviews SAO audit findings around contracts for other state agencies along with DFPS internal audit findings to interpret if the findings could also have an impact on DFPS procedures and processes and evaluate if preventive measures can be taken. Evaluates agency functions and activities being considered for conversion to contract operations Research topics related to contract management for policy and procedural development and implementation to align with ongoing conversion of agency functions to contract operations through community-based care. Uses in-depth knowledge of or ability to research Federal and State contract laws and regulations, to assist in evaluating contract oversight function including contract policies and processes, templates, forms, and tools to align with implementation of community-based care. Contributes to workgroups and special projects that evaluate agency functions identified for conversion to contract operations. Evaluates industry developments and makes recommendations for possible agency application Coordinates relevant statutory/legislative/agency changes and disseminates information to all areas in a timely manner. Reviews insurance coverage types and makes recommendations to require different coverages based on contract risk factors and exposure to the agency. Reviews completed audit reports from DFPS internal audit, along with completed SAO audits for DFPS and other state agencies for contracts and makes policy and/or procedural recommendations to mitigate contracting risks. Knowledge, Skills and Abilities Knowledge of organizational development and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures; of methods and procedures analysis techniques; of work simplification methods; of forms and records design and control procedures; and of statistical analysis. Skill in the use of a computer and applicable software. Ability to evaluate problems, to develop alternative solutions, to coordinate studies, to develop and interpret policies and procedures, to design programs or training, to implement policies and procedures, to prepare concise reports, to communicate effectively, and to supervise the work of others. Registrations, Licensure Requirements or Certifications Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) preferred. CTCM is required within 18 months of start date. CTCD is required within 24 months of start date. Initial Screening Criteria Experience in methods analysis, management, or organizational development work. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred. Experience and education may be substituted for one another. Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at View email address on click.appcast.io with additional questions. Applicants selected for hire must pass a background check and if applicable a driver’s record check. State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies. As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files. DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on‑line application, contact the HHS/DFPS Employee Service Center at View phone number on click.appcast.io. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. #J-18808-Ljbffr FALL CREEK FARM & NURSERY