Bookkeeper

Job Description

Job Description

Job Title : Bookkeeper

Reports to : Accounting Manager – North America

Classification: Non-Exempt

Location: Tempe, Arizona -- This is an in-office position.

Summary:

Performs day-to-day duties to support EVG’s accounting department and business. Including data entry, bank statements, and generating reports.

Essential Duties and Responsibilities:

To perform this job successfully, the individual must be able to perform each of the primary duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

1. Manage emails/correspondence and the accounting department inbox.
2. Documenting and ensuring records are up-to-date and accurate.
3. Accounts payable - including obtaining, entering, and research of vendor invoices.
4. Process weekly accounts payable check runs including ACH payments.
5. Prepare credit applications and statements of account.
6. Ensure accounts receivable payments and/or deposits are accurately recorded.
7. Maintains accounts receivables aging, deposit checks, and emails statements to customers, as needed.
8. Add new customers and new vendors into SAP.
9. Assists with month-end procedures, as needed.
10. Process monthly expense reports, including the preparation of the monthly expense report spreadsheet and the documentation of all cost elements.
11. Responsible for the monthly credit card upload into SAP.
12. Compiles information for the preparation of the annual 1099’s
13. Assists with the preparation of the annual financial audit, as needed.
14. Responsible for maintenance of W-9 forms.

Additional Duties and Responsibilities:

1. Understand fundamental accounting.
2. Attention to detail.
3. Ability to meet deadlines.
4. Strong math, accounting, and data entry skills.
5. Experience working on spreadsheets and can demonstrate computer proficiency.
6. Maintain accounting department files.

Qualifications / Education / Skills and Experience:

1. This position requires an Associate’s Degree plus 3-5 years of experience.
2. High level of interpersonal skills to handle sensitive and confidential situations and documentation.
3. Working knowledge of MS software and the ability to use a PC effectively as a tool in performing daily duties, including SAP.
4. Excellent organizational and communication skills and the ability to multitask in a fast-paced environment.
5. Must be able to work a flexible schedule to meet deadlines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position requires sitting for extended periods of time. Occasionally requires standing, squatting, reaching, and bending. Requires the ability to receive information through oral communication both in-person and on the phone. Manual dexterity is needed for using the computer keyboard. Occasional lifting to 25 pounds. Must have adequate vision to operate computer and complete paperwork.

Work Environment:

This job operates in a professional office environment. The role routinely uses standard office equipment such as an assigned workstation, computer, phone, copier, and file cabinet.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.