Part-Time Assistant - HVAC Office Operations

Job Description

Job Description

Are you organized, reliable, and eager to learn in a dynamic business environment? Our service company, serving condominium buildings, commercial properties, property management firms, and residential clients, is seeking a part-time assistant to support our Office Operations Manager. You will help keep our daily office operations running smoothly, contribute to administrative and financial processes, and play a key role in ensuring exceptional service delivery.

Key Responsibilities

• Assist with dispatching and scheduling field technicians for service calls and maintenance.
• Support recruitment, onboarding, and training activities for new team members.
• Help draft, organize, and renew service contracts and client communications.
• Process invoices, track payments, and contribute to basic accounting tasks.
• Maintain office supplies, inventory, and vendor coordination.
• Support compliance tracking for licenses, insurance certificates, and regulatory documents.
• Perform general office duties to ensure a well-organized and efficient workspace.
• Run errands as needed, including going to stores, dropping off or picking up parts, keys, and other materials at various locations.

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with cloud-based software platforms and basic office technology.
• Attention to detail and commitment to confidentiality.
• Ability to reliably run errands, travel locally, and manage time efficiently.
• Previous administrative, operations, or customer service experience preferred.

Benefits

• Flexible part-time schedule (20–30 hours/week).
• Hands-on training and professional development.
• Collaborative, supportive team culture.
• Opportunity to learn about business operations, property management, and client relations.