Invoice Specialist

Invoice Specialist

Irwindale, California, United States

About Us

We are a growing distributor of popular and affordable Japanese cosmetics and lifestyle products, serving retail partners across the United States. We take pride in reliable operations, high-quality products, and a supportive team environment that values accuracy, cooperation, and long-term stability.

About the Role

We are seeking a detail-oriented Invoice Specialist to handle routine invoicing and billing-related tasks. This position focuses on the accurate creation, processing, and management of invoices, working closely with sales, logistics, and accounting teams to ensure timely and correct billing.

Key Responsibilities

• Create and issue invoices based on sales orders, delivery records, and contractual terms
• Verify pricing, quantities, taxes, and shipping details to ensure invoice accuracy
• Process invoice revisions, corrections, and credit memos as needed
• Support routine follow-ups related to billing documentation
• Perform data entry and update invoicing information in internal systems
• Prepare invoicing-related reports for internal use

Qualifications

• Bilingual in Japanese & English (Chinese a plus)
• Experience in invoicing, billing, or administrative accounting preferred
• Basic knowledge of AR or accounting processes is a plus!
• Proficiency in Microsoft Office (Excel, Word, etc.)
• Must be authorized to work in the U.S.

Work Hours Irwindale, CA 91706 (in-person)

• Mon-Thu: 9:00 AM - 6:00 PM
• Fri: 10:00 AM 6:00 PM

Compensation

$50 - 60K/year after probation * Compensation will be determined based on experience and qualifications.

Benefits (after 3-month probation)

• Bonus
• Health, dental, vision, and life insurance
• Paid time off (PTO) and sick leave