Accounts Payable Specialist

Job Description

Job Description

Description:

Job Summary:

The Accounts Payable Specialist position is responsible for processing invoices presented to creative werks to be paid, ensuring proper approvals of spend, responding to vendor payment inquiries, billing customers, and ensuring invoices are appropriately transmitted and received by customers. The Accounts Payable Specialist position reports to the AP/AR Manager. 

Responsibilities of the Position:

• Review and process invoices presented electronically to the general AP creative werks email address. Collect and open physical mail delivered to creative werks headquarters and organize invoices mailed to creative werks.
• Review non-Purchase Order (PO) invoices and route internally for appropriate approval prior to processing for payment.
• Ensure PO related invoices match the quantity of the goods received and the price which was approved via the PO prior to processing (3-way match).
• Ability to work collaboratively with internal & external stakeholders to resolve discrepancies.
• Ensuring imaging of invoice and supporting documents is performed timely and accurately.
• Systematic mailing of weekly check run.
• Compile list of invoices for AP accruals around month end financial close process.
• Assistance with pulling payment support for audits/reviews when necessary.
• Review vendor statements to ensure accuracy of accounts payable function.
• Maintain vendor information including electronic payment verification and set-up.
• Assist with cash flow forecast tracking by using client payment sites to ensure acceptance and payment timing for creative werks invoices.
• Invoice generation and electronic submission to creative werks’ clients.
• Other department projects as needed.

Knowledge/Skills/Abilities:

• Advanced proficiency in Microsoft Office applications, specifically Excel, required.
• Solid working knowledge of accounting, accounts payables, and billing functions.
• Proficient user of large ERP Systems (experience with Infor Syteline preferred but not required).
• Experience with automated AP systems preferred but not required.
• Strong attention to detail and organization skills required.
• Excellent communication and interpersonal abilities.
• Ability to multi-task and prioritize projects.
• Ability to work independently and with a team.

Education and Experience:

• Bachelor’s degree preferred but not required (experience will be considered in lieu of a degree).  
• 3-5 years’ experience in accounts payable, accounts receivable, or general accounting experience.

Food Safety Responsibilities:

• Attend all food safety training sessions (GMP, SQF, HACCP, Allergen, Food Facility Security, Preventing Foodborne Illness)
• Participate in company GMP walks
• Enforce company rules regarding food safety and monitoring

Working Conditions:

• Ability to work between an office setting and warehouse environment with temperature range of 55 – 80 degrees.

Physical Requirements:

• Operate standard office equipment.
• Reach with hands and arms.
• Lift up to 25 pounds