Accounts Receivable Specialist

Job Description

Job Description

Accounts Receivable & Office Administrator

Location: Itasca, IL Employment Type: Full-Time Schedule: Monday – Friday

Position Overview

We are seeking a detail-oriented and organized Accounts Receivable & Office Administrator to join our client’s team. This role combines core accounts receivable responsibilities with general office administration and customer service duties. The ideal candidate will possess strong accounting fundamentals, excellent communication skills, and a proactive approach to managing customer accounts and supporting daily office operations.This is an excellent opportunity for someone who enjoys a variety of responsibilities and takes pride in maintaining accuracy, organization, and exceptional customer service.

Key Responsibilities

Accounts Receivable

· Process daily customer invoicing through the company's accounting system.

· Email invoices to customers and proactively follow up regarding payment status and aging balances.

· Apply cash receipts and customer payments accurately.

· Process and reconcile customer deposits using Microsoft Excel.

· Maintain detailed customer deposit records and supporting documentation.

· Contact customers regarding past-due invoices and aging account balances.

· Assist with account reconciliations and research discrepancies as needed.

· Generate and maintain reports related to customer rebate programs.

· Reconcile customer accounts receivable balances to supporting reports and documentation.

· Support month-end accounting activities and reporting requirements

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Administrative & Office Support

· Greeting and assisting visitors professionally and courteously.

· Answer and direct incoming phone calls.

· Maintain office supply inventory and place orders as needed.

· Coordinate with coffee service and vending machine vendors when necessary.

· Provide general administrative support to accounting and management teams.

· Assist with special projects and additional office duties as assigned.

Qualifications

· 2+ years of accounts receivable, accounting, bookkeeping, or related office experience preferred.

· Strong understanding of accounts receivable processes and customer account management.

· Proficiency with Microsoft Excel, including spreadsheets, reconciliations, and reporting.

· Experience with accounting or ERP systems preferred.

· Excellent organizational skills with strong attention to detail and accuracy.

· Strong written and verbal communication skills.

· Ability to prioritize multiple responsibilities and meet deadlines.

· Professional and customer-focused demeanor.

Preferred Skills

· Experience managing aging accounts and collections activities.

· Comfortable communicating with customers regarding payment status and account inquiries.

· Ability to work independently while maintaining a high level of accuracy.

· Strong problem-solving and analytical skills.



What We're Looking For

The successful candidate will be dependable, detail-oriented, and comfortable balancing accounting responsibilities with front-office administrative duties. We are looking for someone who enjoys being a key contributor to both the financial and day-to-day operational success of our client’s organization.