Legal Billing Assistant

Job Description

Job Description

Billing Assistant

Pay rate: $25 to $30 per hour

We are seeking a detail-oriented and proactive Billing Assistant to join the Billing & Collections department of a prestigious law firm. This role is essential for ensuring the timely and accurate distribution of billing materials and supporting our Billing Coordinators in the high-volume delivery of client invoices.

This is an excellent opportunity for a professional who excels in a team-oriented environment and possesses a high level of facility with numbers and financial data.

Key Responsibilities

• Invoice Preparation: Prepare monthly billing packages for assigned partners and matters, including processing transfers, edits, and write-offs.
• Data Analysis & Auditing: Utilize Elite 3E to analyze and reconcile billing information. Perform disbursement pricing activities, including recalculating expenses for meals and transportation to ensure accuracy.
• Compliance & Quality Control: Audit electronic billing files and upload them to various intermediary websites. Ensure 20% mark-up changes and other client-specific billing requirements are accurate.
• Reporting: Generate and review reports using 3E and MS Excel to identify time and expense duplicates and track soft expense activity.
• Process Coordination: Identify and notify delinquent timekeepers to ensure billing deadlines are met; research and resolve missing information related to billing materials.
• Relationship Management: Develop and maintain a strong rapport with Partners and support staff to facilitate smooth billing operations.
• Documentation: Maintain and audit billing files, ensuring all backup documentation is complete and filed appropriately for client review.

Qualifications & Skills

• Technical Proficiency: Strong experience with Microsoft Excel and Word is essential.
• Analytical Ability: A high level of comfort with numbers and financial reporting.
• Detail Orientation: Exceptional accuracy in data entry and auditing, with the ability to manage complex billing requirements.
• Communication: Excellent verbal and written communication skills for interacting with internal stakeholders.
• Flexibility: Must be able to work overtime on short notice to meet monthly billing deadlines.
• Information Security: A commitment to maintaining firm and client confidentiality and adhering to strict information security policies.

Education

• Required: Bachelor’s degree.

Why Apply?

This role offers a collaborative work environment where your contributions directly impact the firm's operational success. We value proactive team members who take ownership of their assignments and strive for excellence in financial administration.

We are an equal opportunity employer and committed to fostering a secure and inclusive workplace.

This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package.

Company Description

This firm genuinely values its team as its greatest asset, offering a highly competitive compensation structure and a comprehensive benefits package.