Administrative Assistant (Part-time)

Administrative Assistant PositionOur client is seeking a proactive, organized, and dependable part-time administrative assistant to support its corporate headquarters in Ridgefield, Connecticut. This key role provides front desk, office administration, and executive support within a dynamic corporate environment. The ideal candidate is self-motivated, enjoys staying busy, anticipates needs, and takes ownership of responsibilities. This position offers an excellent opportunity for career growth, supporting multiple departments and handling confidential information with professionalism. Initially part-time, the role is expected to transition into full-time during a maternity leave in January 2027, with potential for permanent placement based on performance and business needs.Key Responsibilities:Serve as the first point of contact for visitors, employees, and incoming inquiries, delivering professional customer service.Manage front desk reception, answer, screen, and direct calls and emails efficiently.Coordinate calendars, schedule meetings, and assist with appointments for senior staff.Perform data entry and maintain accurate electronic and physical records.Create, format, and maintain Excel spreadsheets and administrative reports.Prepare correspondence, presentations, and business documents as needed.Organize and maintain electronic and physical filing systems.Manage incoming and outgoing mail, deliveries, and packages.Monitor and replenish office supplies, including kitchen and workspace essentials.Support day-to-day office operations and administrative needs.Assist with expense reports, tracking, and reconciliation tasks.Provide administrative support for occasional executive travel arrangements.Support the Chief of Staff and Office of the CEO with priority requests and special projects.Collaborate with departments such as HR, Legal, Marketing, Sales, and IT.Maintain discretion with confidential business and executive information.Identify opportunities to assist the team proactively.Prioritize multiple tasks to ensure timely, accurate completion.Provide additional administrative and reception coverage as required by business needs.Required Qualifications:3+ years of relevant administrative, receptionist, or office coordination experience, preferably in a corporate setting.Strong organizational skills with attention to detail.Excellent written and verbal communication abilities.Ability to independently manage and prioritize multiple tasks.Demonstrated initiative, accountability, and ownership of responsibilities.Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.Experience using SharePoint and expense reporting systems like Concur is a plus.Comfortable downloading and using Microsoft Authenticator for secure access.Reliable transportation and a commitment to working fully onsite.Flexibility to support occasional full-day coverage and temporary full-time hours during maternity leave.Ability to support executives and interact professionally with multiple departments.Discretion when handling sensitive information.Willingness to learn new technology and troubleshoot routine system issues independently.Effective when working independently and collaboratively.Comfortable transitioning between reception duties and administrative projects.Preferred Skills & Experience:Experience supporting high-level executives.Knowledge of office management best practices.Previous experience in a fast-paced corporate environment.Ability to adapt to changing priorities and deadlines.Technology-savvy with a quick-learning mindset.