Administrative Assistant Reception

Job Description

Job Description

The Greens at Cannondale is seeking an organized, dependable, and personable Administrative Assistant to support daily administrative, financial, human resources, and reception operations within our senior living community.

This is a hands-on administrative position that includes regularly scheduled front desk coverage. The ideal candidate enjoys a variety of responsibilities, works well in a busy environment, and can effectively balance office tasks with providing excellent customer service to residents, families, and visitors.

Key Responsibilities

Business Office & Administrative Support

• Assist with accounts receivable and accounts payable processing, including billing, invoices, payment posting, and recordkeeping.
• Prepare correspondence, spreadsheets, reports, and other documents.
• Maintain accurate and organized business office records.
• Provide administrative support to the Business Office Manager.

Front Desk & Reception

• Provide regularly scheduled reception coverage, including some weekend shifts.
• Answer telephones, greet visitors, and assist residents and families.
• Complete accounts payable processing, data entry, and other administrative work while covering the front desk.
• Prioritize telephone calls, visitors, and immediate resident needs while managing assigned office responsibilities.
• Maintain a welcoming and professional reception environment.

Human Resources & Recruitment Support

• Post job openings on ZipRecruiter and other employment platforms.
• Respond to applicants and coordinate interviews.
• Assist HR with new employee onboarding, including coordinating background checks, preparing required paperwork, and following up on outstanding documentation.
• Assist with maintaining accurate employee records while following established confidentiality and HR procedures.
• Coordinate monthly HR celebrations, employee recognition activities, and staff appreciation events.
• Provide additional administrative support to HR as needed.

Qualifications

• Previous administrative, business office, or reception experience preferred.
• Familiarity with accounts payable and receivable desirable.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational, communication, and multitasking skills.
• Ability to maintain accuracy while managing frequent interruptions.
• Friendly, professional, and customer-service-oriented.
• Ability to handle confidential information with discretion.
• Dependable, flexible, and willing to assist wherever needed.
• Senior living or healthcare experience preferred but not required.

Schedule & Availability

• 32–40 hours per week.
• Primarily weekdays, with some weekend shifts required.
• Regular front desk coverage is an essential responsibility.
• Flexibility to assist with other duties as assigned and needed throughout the community.

Join Our Team!

At The Greens at Cannondale, we pride ourselves on creating a welcoming, supportive environment for our residents, families, and employees.

We are looking for a motivated, team-oriented individual who enjoys helping others, takes initiative, and can successfully balance administrative responsibilities with the personal interactions that make our community special.

If you enjoy variety in your work and want to be part of a caring senior living community, we encourage you to apply!

The Greens at Cannondale is an Equal Opportunity Employer.

At The Greens at Cannondale, you'll find more than a job—you'll find a team that truly cares. Our mission is to create a warm, engaging community where residents thrive, and that starts with supporting the people who care for them every day.

As a member of our team, you'll enjoy:

A welcoming, respectful workplace where your contributions are valued.
Meaningful relationships with residents, families, and coworkers.
Opportunities for professional growth, training, and career advancement.
Leadership that listens, supports, and recognizes great work.
Competitive pay and comprehensive benefits for eligible employees.
A commitment to teamwork, innovation, and creating an exceptional resident experience.
We're proud to be a Great Place To Work® CertifiedTM community, based on feedback from our own employees. That recognition reflects the culture we've built together—one where people feel respected, supported, and empowered to make a difference.

Whether you're just beginning your career or bringing years of experience, if you're passionate about serving older adults and want to be part of a team that values compassion, excellence, and connection, we'd love to meet you.

Come grow your career where your work truly matters. Join The Greens at Cannondale.

Company Description

At The Greens at Cannondale, you'll find more than a job—you'll find a team that truly cares. Our mission is to create a warm, engaging community where residents thrive, and that starts with supporting the people who care for them every day.\r\n\r\nAs a member of our team, you'll enjoy:\r\n\r\nA welcoming, respectful workplace where your contributions are valued.\r\nMeaningful relationships with residents, families, and coworkers.\r\nOpportunities for professional growth, training, and career advancement.\r\nLeadership that listens, supports, and recognizes great work.\r\nCompetitive pay and comprehensive benefits for eligible employees.\r\nA commitment to teamwork, innovation, and creating an exceptional resident experience.\r\nWe're proud to be a Great Place To Work® CertifiedTM community, based on feedback from our own employees. That recognition reflects the culture we've built together—one where people feel respected, supported, and empowered to make a difference.\r\n\r\nWhether you're just beginning your career or bringing years of experience, if you're passionate about serving older adults and want to be part of a team that values compassion, excellence, and connection, we'd love to meet you.\r\n\r\nCome grow your career where your work truly matters. Join The Greens at Cannondale.