Facility Projects Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility Projects Coordinator – JLL What this job involves: The Facility Projects Coordinator plays a vital role in managing project coordination, vendor relationships, and client services for facility operations. In this position, you'll be responsible for ensuring projects are delivered on time, within budget, and in full compliance with contract requirements and performance standards. You'll work cross-functionally with maintenance, environmental, instrumentation and controls, and other integrated facility management teams to support both short-term and long-term client initiatives. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and this role is essential to delivering exceptional facility operations. You'll serve as a key point of contact between clients, vendors, and internal teams, coordinating complex projects from design through completion while maintaining the highest standards of safety, quality, and service delivery. What sets JLL apart is our culture of collaboration, locally and across the globe, which empowers you to drive meaningful results and build strong relationships throughout every phase of your projects. This is an entry-level position with significant growth opportunity within JLL's integrated facility management practice. What your day-to-day will look like: Review project requirements with clients to establish clear deliverables, timelines, and performance expectations while identifying parts, materials, and contractor needs Coordinate JLL labor and qualified contractors throughout the construction phase, maintaining project schedules and updating clients on any deviations from established due dates Manage vendor relationships across maintenance, janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other portfolio services to ensure compliance with policies, procedures, and contract scope Ensure all safety documentation is maintained, updated, and filed in accordance with JLL HSE guidelines and made available for audit upon request Review contractor as-builts for completeness and accuracy, rejecting documents with errors and obtaining corrected copies to maintain project integrity Manage vendor purchase orders and invoices while supporting the development and approval of annual capital plans for each building in close collaboration with clients and team members Use CMMS systems (Maximo) to track work orders, manage inventory, support parts ordering and receiving for the maintenance department, and maintain accurate project documentation. Required Qualifications: High school diploma or equivalent required Minimum 1 - 2 years of experience in facilities management, construction coordination, or project management Excellent communication and negotiation skills with the ability to manage difficult situations and meet tight deadlines Proven ability to manage multiple contractors and projects simultaneously while effectively prioritizing work schedule and managing own time Strong analytical, organizational, and presentation skills Proficient in Microsoft Office products and other basic computer programs Competency in the use of project management software and CMMS systems Ability to frequently stand, walk, sit, use hands to handle materials, reach, climb, balance, stoop, kneel, crouch, crawl, and occasionally lift and/or move up to 50 pounds. Preferred Qualifications: Associate's or Bachelor's degree in Facilities Management, Property Management, Business, or related field Experience working in integrated facility management or corporate real estate environments Familiarity with environmental compliance requirements, chemical handling protocols, and recycling programs Knowledge of construction safety standards, HSE guidelines, and audit documentation requirements Experience managing vendor compliance, insurance requirements, and contract performance metrics Proficiency in advanced project management platforms and information technology tools beyond basic software applications. Location: Poughkeepsie, New York Work Shift: Monday – Friday, flexible schedule (7:00 AM – 3:30 PM or 8:00 AM – 4:30 PM) Salary/Comp: $60,000 – $70,000 annually This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 60,000.00 – 70,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Poughkeepsie, NY If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.