Office Manager

Job Description

Job Description

We are looking for an Office Manager to support daily business operations for a client in Minneapolis, Minnesota. This Contract position combines front-office coordination with accounting support, including accounts payable, accounts receivable, and general bookkeeping tasks. The ideal candidate will bring strong organizational skills, confidence working with QuickBooks Online or similar accounting systems, and a thorough approach to handling administrative and financial responsibilities.

Responsibilities:
• Oversee day-to-day office activities to help maintain an organized, efficient, and responsive workplace environment.
• Manage accounts payable by reviewing invoices, preparing payments, and keeping vendor records accurate and current.
• Handle accounts receivable functions, including issuing invoices, tracking incoming payments, and following up on outstanding balances.
• Support bookkeeping activities by recording financial transactions and maintaining reliable documentation for routine reporting.
• Process payroll information with accuracy and ensure related records are updated in a timely manner.
• Answer inbound calls, respond to general inquiries, and direct communications appropriately to support smooth office operations.
• Use QuickBooks Online and other accounting software to enter, reconcile, and monitor financial data.
• Assist with administrative office duties such as organizing files, coordinating supplies, and supporting overall operational needs.• Experience performing both accounts payable and accounts receivable responsibilities in an office or administrative setting.
• Working knowledge of bookkeeping practices and core accounting functions.
• Proficiency with QuickBooks Online and comfort using accounting software systems for daily tasks.
• Ability to manage payroll-related activities with a high level of accuracy and confidentiality.
• Strong verbal communication skills, including experience handling inbound phone calls professionally.
• Excellent organizational skills with the ability to manage multiple priorities and maintain detailed records.
• High attention to detail and a dependable approach to completing administrative and financial work.