Substitute Secretary

High School House Secretary

The purpose of this position is to assist the House Dean in the daily operations of the high school house. Performs a wide variety of complex secretarial and administrative duties under broad supervision of the House Dean. Work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods. Performs all other related work as required.

This is a part time position from 8/3/2026-9/18/2026

Recommended Minimum Qualifications:

Education, Training and Experience: High school education and one to two years of office experience or any equivalent combination of education, training, and experience.

Knowledge, Ability and Skill:

Knowledge: Thorough knowledge of office procedures, practices and terminology. Knowledge of policies and procedures of the school department and the city departments. Working knowledge of laws and policies relevant to the school's work. Knowledge of the operation of computer software applications.

Ability: Ability to deal effectively and tactfully with staff, students and the public. Ability to compose correspondence. Ability to recognize and resolve problems with minimal administrative intervention. Ability to interpret and implement instructions provided in oral and written form. Ability to prioritize and complete multiple tasks at one time with frequent interruptions. Analytical ability. Accuracy and attention to detail. Must be able to operate a personal computer and display intermediate to advanced skill when using software programs for word processing, database, spreadsheet and other software as required by the position. Ability to work collaboratively in a team environment. Ability to diffuse difficult situations to enable effective problem solving.

Skill: Expertise and skill in utilizing personal computers, popular word processing, database, and spreadsheet applications. Excellent customer service and interpersonal skills. Excellent written and oral communication skills. Strong organizational skills. Skill in all of the above listed tools and equipment.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 10 pounds. Vision and hearing at or correctable to normal ranges. This position requires the ability to operate a keyboard and calculator at efficient speed.