Executive Assistant

Job Description

Executive Assistant

Our client in the north west part of Dallas, Texas is seeking an Executive Assistant for a Direct Hire opportunity. This is an in office position.

Client Profile

Our client is an established, privately held organization with a significant operational presence and a long history of success. The company offers a fast paced, hands on environment where collaboration, accountability, and initiative are highly valued.

Executive Assistant Role

• Serve as a highly trusted partner to the CEO, providing comprehensive executive and operational support
• Manage a complex and rapidly changing calendar while proactively identifying conflicts, priorities, and necessary follow-up
• Coordinate meetings, appointments, travel arrangements, conferences, and executive events
• Manage and prioritize executive communications, including email, correspondence, phone calls, and requests requiring attention
• Serve as a gatekeeper and key point of contact for internal and external stakeholders
• Prepare meeting agendas, presentations, reports, business communications, and supporting materials
• Track commitments, deadlines, strategic initiatives, and action items to ensure timely completion
• Coordinate leadership, executive, and advisory meetings as needed
• Anticipate executive needs and proactively identify solutions without waiting for direction
• Support executive level projects and strategic business initiatives
• Handle highly confidential personnel, financial, legal, strategic, and business information with exceptional discretion
• Develop strong working relationships with executives, employees, customers, vendors, attorneys, and other business partners
• Provide limited support to other members of the executive leadership team as business needs require
• Assist with company events, leadership meetings, travel logistics, and occasional administrative needs
• Represent the Executive Office with professionalism while remaining comfortable in a hands-on operating environment

Required Qualifications / Skills

• 7-10 years supporting C-suite executives (ideally CEO/President/Owner/Principal or similarly senior leader)
• High school diploma required
• Advanced Microsoft Office skills, including Excel, PowerPoint, Word, and Outlook
• Strong Excel capabilities including formulas/functions, pivot tables, data analysis, and reporting
• Exceptional organizational, calendar management, prioritization, and time management skills
• Demonstrated ability to anticipate executive needs and operate independently with minimal supervision
• Strong written and verbal communication skills
• Exceptional judgment, discretion, and confidentiality
• Professional executive presence; confident communicating with senior executives and external partners
• Highly proactive and resourceful; able to determine how to accomplish goals with limited direction
• Comfortable respectfully keeping a senior executive focused, organized, and accountable to priorities
• Strong attention to detail and ability to manage multiple competing priorities
• Comfortable working in a hands-on environment

Preferred Qualifications / Nice to Have

• Associate's or Bachelor's degree preferred
• Experience supporting executives within manufacturing, industrial, or multi-site organizations preferred
• Experience supporting executive leadership teams, boards, or privately held organizations preferred
• Legal, accounting, finance, or business administration exposure is a plus (not required)

Features and Benefits
• Competitive base salary
• Annual Short Term Incentive opportunity
• 15 days of vacation
• 401(k)
• High visibility opportunity supporting senior executive leadership
• Opportunity to become a trusted strategic partner with meaningful influence on executive operations

Job Requirements
• Minimum 7 to 10 years of experience supporting C suite executives, preferably a CEO, President, owner, principal, or similarly senior executive• High school diploma required; Associate's or Bachelor's degree preferred• Advanced proficiency with Microsoft Excel, PowerPoint, Word, and Outlook


Additional Information

dfwHR is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by dfwHR or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Meet Your Recruiter

Cassidy Jacobs