Administrative Coordinator

Summary The Administrative Coordinator is responsible for providing high-level administrative support for Mutual Bancorp's Executive Office, including planning meetings and activities, expense reports, document preparation and editing, filing, and corporate governance-related matters. The successful candidate will work closely with the Managing Director, Governance to support the Executive Office in achieving strategic and organizational goals. The Administrative Coordinator handles highly confidential matters and materials with discretion and anticipates the needs of the Executive Office. Salary Grade: 15 ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES Provide a high-level of professional service and support for the Executive Office, which includes the Executive Management and the Board. Extensive scheduling and calendar management, including Board meetings, conferences, and activities. Assist the Executive Office Support team with preparing meeting materials, agendas, summaries, communications, and/or minutes. Assist with the content and flow of information for meetings. Assist with meeting logistics, communications, and travel requirements for all attendees. Conduct research, develop background information, and compile data as directed. Assist on various projects and matters as needed. Provide administrative assistance to Executive Management. Coordinate with different functions to facilitate meeting activities. Assist with other duties as assigned. Qualifications Education & Certifications Associate degree in a business-related field or professional administrative certificate, or equivalent experience. Knowledge, Skills & Abilities Ability to exercise discretion, judgment, and initiative. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, etc.). Proficiency with iOS and Apple products strongly preferred. Ability to multitask and work at a rapid pace while reprioritizing. Comfortable with current office and communication technology and interested in continuous learning. Excellent writing, grammar, and proofreading skills. Flexibility and poise in a changing priority environment. Reliable and discreet. Demonstrate initiative, good problem-solving abilities, and excellent communication and organizational skills. Handle confidential/sensitive information and circumstances. Work occasional long hours and outside normal business hours. Ability to thrive under pressure. Positive, will-do attitude and willingness to pitch in as a team player. Willingness to ask questions, think critically, and demonstrate good judgement. Excellent attention to detail. Excellent interpersonal skills, with ability to work effectively in a team environment both within the department and elsewhere in the organization. Competencies Cyber security awareness to protect the digital environment, the Bank, and customers. Strategic multitasking Time management Functional/technical skills Learning on the fly Organizing Problem solving Self-development Approachability Customer focus Ethics and values Humor Integrity and trust Peer relationships #J-18808-Ljbffr