Vendor Relations Manager

Vendor Relations Manager Tracing our original history back to 1920, EJF Real Estate Services has been a family‑owned, family‑operated business focused on residential property management and real estate sales in the Washington DC metropolitan area for over 30 years. Today, we are the largest DC‑based property management company servicing hundreds of clients across the DMV. Our extensive market knowledge, hands‑on industry experience, and best‑in‑class customer service work together to help communities thrive. Want to join in on the fun? EJF Real Estate Services is seeking a Vendor Relations Manager to lead and grow our newly established Vendor Advocate and Preferred Partner Programs. This role serves as both an internal advocate for our vendor network and an external‑facing representative responsible for recruiting, onboarding, and maintaining relationships with preferred vendors across EJF’s managed portfolio. The ideal candidate brings a blend of relationship management, business development, and operational compliance expertise. Preferred Partner Program Business Development Serve as the primary point of contact and internal advocate for vendors participating in EJF’s Preferred Partner Program. Actively solicit and onboard new vendor partners by presenting the program’s value proposition to prospective participants. Develop and maintain strong vendor relationships to ensure long‑term program engagement and satisfaction. Collaborate with the operations and property management teams to identify vendor needs across the portfolio. Vendor Compliance Oversight Monitor and enforce vendor compliance with insurance requirements, including general liability, workers’ compensation, and any other coverage mandated by EJF or applicable law. Ensure all preferred vendors maintain current licensure and certifications as required by local jurisdiction regulations. Maintain accurate and up‑to‑date compliance records for all vendors in the program. Communicate proactively with vendors regarding upcoming renewals, lapses, or compliance deficiencies. Financial Reconciliation Coordinate the quarterly reconciliation process, working with vendor partners and the EJF accounting team to reconcile program activity. Track vendor spend data and program participation metrics to measure program success. Identify discrepancies and resolve issues in a timely and professional manner. Program Strategy & Reporting Establish and track program KPIs, measuring vendor participation rates and program performance, and reporting ROI to senior leadership on a regular basis. Develop, maintain, and continuously improve the Preferred Vendor Directory, ensuring accuracy, accessibility, and alignment with portfolio needs. Lead the annual program review process, including evaluation of program tiers, rate structures, and vendor participation terms, and conduct negotiations with vendor partners as appropriate. Internal Collaboration & Stakeholder Management Serve as the primary escalation point for disputes or service issues between preferred vendors and property managers, facilitating timely and professional resolution. Coordinate with property managers across the portfolio to gather vendor feedback, assess service quality, and identify gaps or emerging needs in the preferred vendor network. Liaise with legal counsel and/or risk management to ensure vendor contract terms, indemnification requirements, and liability provisions are current and appropriately protective of EJF and its managed communities. Requirements 3+ years of experience in vendor management, business development, account management, or a related field. Familiarity with property management operations and contractor/vendor environments strongly preferred. Working knowledge of insurance requirements and contractor compliance standards. Strong interpersonal and communication skills with the ability to build relationships at all levels. Highly organized with the ability to manage multiple priorities and deadlines simultaneously. Proficiency in Microsoft Office Suite; experience with property management or CRM software a plus. EJF offers eligible, full‑time employees: Comprehensive health benefits package (medical, dental, and vision) 401k plan with 4% company match and immediate vesting Employer‑paid Life and Disability insurance Flexible PTO and 13 observed holidays Friday early office closure at 2 pm Professional development assistance, industry membership covered at 100% And much more EJF is an equal opportunity employer and provides reasonable accommodation to qualified individuals with disabilities. All qualified applicants will receive consideration for employment without regard to any protected category under Federal law or laws of the District of Columbia. If you are an applicant that requires reasonable accommodation, please email us at View email address on click.appcast.io. #J-18808-Ljbffr EJF Real Estate Services, Inc.