Academic Administrator

Academic Administrator

The Academic Administrator provides administrative and operational support for the Physics/Astronomy and Geosciences departments and its chair(s) to ensure its smooth running. Administers and coordinates office procedures and activities related to faculty and students. Responsibilities may include support activities related to budget/accounting management; curriculum/scheduling; events; students; and/or tenure track and adjunct faculty searches. Supervise student worker(s).

• Budget and fiscal management: responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing analysis of spending within the budget. Administers endowed funds and grants that support teaching and research programs.
• Provides operational support for faculty and staff and continuity during transitions of department chairs. In consultation with the chairs, prepares curriculum and staffing documentation and maintains student records.
• Handles logistics of hiring student workers (department assistants, learning assistants, graders, research assistants) and student travel (e.g. to conferences).
• First point of contact and primary department resource for the College community and visitors to the College. Managing the day to day responsibilities of the office. Liaison for technology and facilities issues.
• Responsible for arranging logistics for meetings and special events.
• Manages space requests for Whitin Observatory spaces. Oversee GEOS van transportation calendar, book reservations and distribute keys, confirm driver certifications, and coordinate maintenance with Motor Pool.

• Student workers

• High school degree required. Some post secondary education strongly preferred to provide the analytical and problem solving skills required to respond to varied demands and competing multiple projects.
• 1-3 years' related office experience with budgeting and spreadsheets.

Bachelor degree preferred or equivalent 3+ years of administrative experience in higher education or business. Office management and software skills and attention to detail. Excellent interpersonal, verbal, and written communication skills required, prior accounting experience desirable. Must be able to work effectively in a culturally diverse environment. Ability to multi-task and work closely with a colleague on a daily basis. Adaptability is highly desirable. Ability to work independently and to seek out answers from others at the College.

This is a part time, 32 hours a week, 10 month Academic Year position. The pay range for the role is $28 to $30 an hour.

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package:Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation:Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness:A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
• Professional Development:Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.