Administrative Officer

Summary

Who May Be Considered:

• Status Candidates
• Veterans
• Land Management Eligibles under the Land Management Workforce Flexibility Act.
• View common definitions of terms found in this announcement.

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Duties

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The primary purpose of this position is to provide, secure and/or negotiate for the services needed to manage and run the administrative operations of an independent Federal agency.

Duties performed:

• Manage and run the administrative and financial operations of the agency, including budget estimates and justifications and compliance with federal reporting requirements.
• Supervise a permanent staff, in addition to contractor personnel and staff members on temporary assignment.
• Act as the agency's Contracting Officer, providing oversight and quality control over contracts, agreements, and invoice payments.
• Provide oversight and quality control over federal financial requirements, ensuring completion of monthly closeout reports on travel, leave, and budget.
• Ensure agency meeting locations are secured and accessible, and that all travel reservations and reimbursements are completed correctly and timely.

Requirements

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Conditions of employment

• You must be a U.S Citizen to apply for this position.
• You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs.
• Males born after 12/31/59 must be registered or exempt from Selective Service (see
• Complete the initial online assessment and USAHire Assessment, if required
• One-year probationary period may be required.
• Must meet Time-In-Grade requirements.
• Status Candidates must submit an SF-50 and recent appraisal.
• Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
• Time-in-Grade must be met by the closing date of the announcement.
• A pre-employment drug test may be required.
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• e-Verify, an Internet-based system, may be used to confirm the eligibility of all newly hired employees to work in the United States.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• License required: No
• Pre-employment physical required: No
• Bargaining Unit Position? No
• Permanent Change of Duty Station (PCS) Expenses will not be paid.
• Financial Disclosure : If you are hired, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) within 30 days after appointment.
• Promotion Potential: This position is at the full performance level.
• Supervisory Probationary Period: This is a supervisory position. Under provisions of the Civil Service Reform Act, first time supervisors and/or managers will be required to serve a 1-year probationary period. You may also be required to complete an appropriate supervisory training course within one year of assignment to this position.
• More than one selection may be made from this announcement.
• Only experience obtained by the closing date of this announcement will be considered.
• You must be able to obtain and hold a Non- Sensitive, Moderate Risk, Tier 2 security clearance.
• You may be required to travel 1-5 times per month.

Qualifications

Specialized Experience:

GS-15: Applicant must demonstrate one full year of specialized experience comparable in scope and responsibility to the GS-14 level in the Federal service (obtained in either the public or private sectors) performing the following duties:

1. Managing administrative operations for an organization to include budget formulation and implementation, human resources, procurement/contract administration, meeting and travel management and records data management, etc.
2. Advising senior leadership on administrative matters to resolve complex problems and support and support organizational priorities;
3. Supervising staff by planning work assignments, evaluating performance, recommending awards and/or corrective actions and resolving employee issues; AND
4. Developing and implementing administrative policies, procedures or strategic initiatives to support mission goals or organizational improvements.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. Only the first two pages of your resume will be used to make an eligibility/qualifications determination.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Time-In-Grade requirements also apply to current competitive service employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: All current or former Federal employees must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). You may need to submit more than one SF-50 to comply.

Selective Placement Factor(s): Selective placement factors are applied in the same manner as minimum qualification requirements. Relevant selective placement factor experience must be well documented in your resume. Failure to meet a selective placement factor will result in you not receiving further consideration. In addition to the minimum qualifications described above, you must meet the following selective placement factor(s):

• This position requires a FAC-C Professional Certification or equivalent (an FAC-C legacy certification at any level or a DAWIA contracting certification at any level).

All qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Current or Former Political Appointees : The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Interagency/Career Transition Assistance Program (ICTAP/CTAP): This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position (you must receive a score of 85 to be rated well qualified); and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to:

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.