Operations & Finance Manager (Tree Care Company)

Job Description

Job Description

• Do you live within a 40-minute commute of Martinez?
• Are you a natural leader with experience overseeing +/-40 employees?
• Are you bilingual English/Spanish?
• If so, please keep reading…….

ABOUT THE OPPORTUNITY
Professional Tree Care Co. is seeking an experienced Operations & Finance Manager to lead its Martinez-based sister company. This is a fantastic opportunity for someone who thrives in a casual, family-like environment, understands the realities of field-based service work, and is ready to take ownership of a team that is eager to learn and grow.

Other titles may include General Manager, Managing Director, Controller, Head of Accounting & HR, Sr. Office Manager, General Contractor, Business Manager, Founder/President of a small business.

ABOUT THE COMPANY
Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. 

The sister company you’ll lead is a financially independently entity that has a fantastic reputation in the tree care industry. Many of the folks you’ll work with have been in the business 20+ years and are expert at what they do. We have a long list of repeat customers, an organic marketing campaign that provides results, and our sales staff of Estimators are some of the most talented ISA-certified arborists around.

Reporting to PTC’s Director of Field Operations, you will work alongside the sister company’s Field Operations Manager while overseeing all staff members and being responsible for helping develop and meet annual goals.

RESPONSIBILITIES:

Finance & Accounting

• Perform all accounting functions including AP/AR, job costing, budgeting, and financial reporting
• Manage cash flow, forecasting, and financial controls
• Coordinate with external CPA for tax preparation and compliance
• Ensure and report accurate tracking of labor, equipment, and project profitability

Payroll & HR

• Manage full-cycle payroll for a mixed hourly and salaried workforce in Contra Costa County
• Ensure compliance with California labor laws, wage/hour regulations, appropriate use of time-keeping apps on work cell phones, overtime authorization and pay, daily rest and lunch breaks, and serve as the company’s point of contact for emergencies and injuries
• Perform interviews and onboarding, manage employee records, benefits administration, E.D.D. reports, workers’ compensation, run background and DMV checks. Send new field candidates to get physical exams, and work with the parent company’s Human Resources & Payroll Manager as needed
• Develop and enforce clear HR policies, disciplinary systems, and performance management processes

Organizational Development

• Lead change management initiatives with clarity and consistency in both English and Spanish
• Build structure and accountability across both office and field teams
• Help shape the company’s long-term operational and financial strategy

Leadership

• Training the administrative staff to continue marketing and SEO efforts: post on social media, update and send out newsletters, contact clients for Google reviews, etc.
• Educating our inside sales staff about Plant Health Care and other services we offer
• Ensuring that the team is working collaboratively, sharing the workload, and making you aware of times when they need extra support or staff
• Keeping the work culture fun yet highly efficient

QUALIFICATIONS:

 

• You’ve done this before and LOVE IT!
• Bilingual in English and Spanish (strongly preferred). The person in this position must communicate important concepts to a handful of staff members whose primary language is Spanish including: changes in company policies, teaching a new time-keeping application, reviewing OSHA & safety rules, etc.
• 5+ years of experience in management, operations management, or another leadership position, ideally in a residential service-based business (tree care, landscaping, construction, plumbing, HVAC, etc.)
• Strong accounting background with hands-on experience in payroll, financial reporting, and budgeting.
• Human Resources experience. As the company’s sole HR representative, you will be responsible for meeting with employees annually for their performance review, doing regional compensation analysis, providing raises when needed, writing employees up and putting them on PIPs (Performance Improvement Plans) when needed, processing EDD (Employment Development Dept.) forms, dealing with Worker’s Comp. insurance and claims, evaluating medical/dental/optical renewal fees and then rolling out annual benefits, tracking vacation time, and checking in with your staff on a routine basis to make sure they’re thriving at work.
• Proven ability to implement systems that hold teams accountable and improve performance
• Highly organized, decisive, and comfortable managing both people and processes

Bonus points

• Experience working in the trades
• Degree in accounting, finance, business, construction management, or something that helps you understand the inner workings of a growing operations organization
• Knowing EOS (Entrepreneurial Operating System) or another methodology for strengthening company culture and determining when you have the “right people in the right seats on the bus” (ala Jim Collins)

COMPENSATION AND BENEFITS

This is a full-time, permanent, salaried position that must be worked on-site in Martinez, CA. The annual compensation range is $90,000.00 to $105,000.00 based on experience and ability to speak both English and Spanish fluently. NOTE: If you do not speak Spanish fluently but meet most other requirements, please apply . If you DO speak Spanish fluently, please make sure it is listed on your resume.

The winning candidate will receive benefits and perks after 90 days of employment including: PTO (Paid Time Off/Vacation), holidays, sick days, and health coverage with a large contribution from the company.

HOW TO APPLY

• Update your resume so it includes your current work status and/or employer
• Ensure that your LinkedIn profile is listed at the top of your resume
• Answer the few questions in our application and, if you’re emailed a survey take it within 72 hours. Once the survey is completed you will receive a copy
• If your “natural workplace behavior” is in line with what the company is seeking for this role, you will be contacted within five business days of completing the survey
• NOTE: If you do NOT currently live within a 40-minute commute of downtown Martinez, CA, please let us know when you might be moving. It is critical that our OFM live near the office since they are the contact person for security alarms and local police so must respond, if needed, day or night. No recruiting agencies, please.

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