Document Control Specialist

Job Title: Documentation Specialist II

Our Vision: RigUp is where the best workers power the world's most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.

Job Description

The Information Management Lead is responsible for designing, implementing, and managing a comprehensive document and data management program. This role serves as the central point of coordination for all information management activities, ensuring that documentation is accurately collected, maintained, and distributed across systems.

The position involves interfacing with cross-functional teams, stakeholders, and system owners to ensure that information is properly structured, accessible, and compliant with established standards. The Information Management Lead also oversees document control processes, supports data integrity, and ensures effective information flow throughout the lifecycle of operations and projects.

Additionally, this role is responsible for developing and maintaining master tracking tools and reporting mechanisms to monitor progress, completeness, and quality of documentation and deliverables.

ResponsibilitiesInformation Management & Document Control

• Design, implement, and manage document and data management systems and processes
• Collect, organize, and distribute existing documentation to support workflows and verification processes
• Ensure timely and accurate entry of new and updated documents into appropriate data repositories
• Maintain data accuracy, accessibility, and version control across multiple systems
• Manage document flow between internal teams, stakeholders, and external partners
• Establish and enforce data structure, quality standards, and governance requirements
• Oversee document control activities, including registers, distribution matrices, and tracking tools
• Ensure proper access control, system maintenance, and issue resolution within document management systems

Program Coordination & Oversight

• Act as the primary point of contact for all information management activities
• Coordinate with cross-functional teams to align documentation requirements and deliverables
• Provide oversight and support to document control and information management personnel
• Develop and maintain templates, tools, procedures, and user guides to support information workflows
• Ensure compliance with information management standards, processes, and best practices
• Monitor contractor and stakeholder compliance with documentation requirements

Training & Support

• Develop and deliver training on information management systems, tools, and processes
• Provide guidance and support to stakeholders on documentation requirements and workflows
• Facilitate workshops and training sessions to ensure alignment and understanding

Data & Deliverables Management

• Manage collection, validation, and submission of final documentation and data deliverables
• Ensure completeness, accuracy, and quality of deliverables prior to system entry
• Coordinate documentation handover processes to operational teams

Tracking, Reporting & Continuous Improvement

• Develop and maintain master tracking tools for facilities, deliverables, and program status
• Generate reports on progress, completion rates, and key performance indicators
• Identify gaps, risks, and improvement opportunities within information management processes
• Conduct internal and external audits to ensure compliance and data integrity
• Support continuous improvement initiatives related to documentation and data workflows

Skills and Qualifications

• Bachelor's degree in a technical, engineering, or related field (preferred)
• Proven experience in information management, document control, or data management
• Strong understanding of document management systems and data repositories (e.g., enterprise content management systems, ERP tools)
• Experience supporting operations, technical teams, or project environments
• Knowledge of documentation requirements for operational readiness and lifecycle management
• Strong organizational and data management skills with high attention to detail
• Ability to manage large volumes of information across multiple systems and stakeholders
• Excellent communication and interpersonal skills, with the ability to influence without direct authority
• Experience developing processes, templates, and governance frameworks
• Strong analytical and problem-solving skills
• Experience delivering training and facilitating workshops
• Ability to manage competing priorities and work effectively in a fast-paced environment
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and data tracking tools

Job Details

Pay: $50/per hour

Location: Spring, TX

Schedule: Monday-Friday
This is a 3-4 month contract

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