Finance Secretary - Fred Haas Toyota World

Job Description

Job Description

Finance Secretary - Fred Haas Toyota World

Fred Haas Toyota World has an outstanding opportunity for a detail-oriented and organized Finance Secretary to support the Finance and Insurance (F&I) Department. The Finance Secretary plays a key role in ensuring accurate processing of finance documents, maintaining compliance records, and providing administrative support to facilitate efficient dealership operations.

Job Responsibilities

• Process and review finance and insurance paperwork for completeness and accuracy
• Prepare and submit contracts to financial institutions and lending partners
• Maintain organized records of finance transactions and customer documentation
• Verify funding status and assist with contract follow-up as needed
• Enter and update customer and transaction information in dealership management systems
• Coordinate with sales, accounting, and finance personnel to ensure timely completion of transactions
• Assist with title, registration, and related documentation when required
• Maintain compliance files in accordance with dealership policies and regulatory requirements
• Answer incoming calls and assist customers with finance-related inquiries
• Prepare reports and provide administrative support to the F&I team
• Monitor document flow and ensure deadlines are met
• Attend departmental meetings and training sessions as appropriate

Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The ideal candidate must possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Professional communication skills and a commitment to confidentiality are essential.

Education and/or Experience

• High School Diploma or GED required
• Associate degree in Business Administration, Accounting, or a related field preferred
• One to three years of administrative, accounting, finance, or dealership office experience preferred
• Experience working with dealership management systems is beneficial
• Valid driver's license and acceptable driving record preferred where applicable
• Working Conditions
• Primarily an office environment with regular use of computers, telephones, and office equipment
• Frequent interaction with customers, lenders, and dealership personnel
• May require occasional extended hours to meet business needs and funding deadlines

About

The biggest difference our customers and guests experience at Fred Haas Companies is a dedicated staff of friendly, well-trained, and experienced employees. Reflecting the diversity of Houston today, the Fred Haas staff includes the best and the brightest of many different cultures, speaking many different languages. The result has been continuous recognition from the automotive industry in every aspect of the business. Fred Haas Companies is continuously recognized by several industry awards as a leader among its peers. Fred Haas Companies has a long-standing tradition of excellence and guest-satisfaction and we are seeking team members who have the highest level of integrity, are self-motivated and have a desire for a long-term career.