Grant Accounting Integration Consultant

job summary:
Grant Accounting Integration Consultant

Engagement: 3-4 months

Function: Corporate Accounting / General Accounting

Environment: Healthcare / Grant Accounting

ERP: Oracle Grants Management

Grant Portfolio: Approximately 2,000 grants

Team: Approximately 10-15 employees

Position Overview

A large healthcare organization is seeking an experienced Grant Accounting Integration Consultant to assess its existing grants function and lead the transition and integration of the entire department into the Corporate Accounting organization.

The grants department currently consists of approximately 10-15 team members, including its leadership, whose backgrounds are primarily outside of traditional accounting. Corporate Accounting needs an experienced accounting professional who can quickly assess how the department currently operates, understand the activities performed by the team, evaluate the accounting and financial reporting associated with approximately 2,000 grants, and develop a structured plan for bringing the entire function under Corporate Accounting.

This individual will serve as the accounting subject-matter expert and integration lead, establishing the accounting processes, controls, reporting structure, responsibilities, and operating model necessary for the grants function to successfully operate within Corporate Accounting.

location: Cleveland, Ohio
job type: Contract
salary: $90 - 105 per hour
work hours: 9 to 5
education: Bachelor's degree
experience: 0 Years

responsibilities:
Key Responsibilities

Current-State Assessment

• Conduct a comprehensive review of the existing grants department, including responsibilities, workflows, processes, systems, reporting, and team structure.
• Interview and work alongside the existing 10-15-person grants team to understand their day-to-day responsibilities and how work is currently performed.
• Document the complete grant lifecycle, including grant setup, revenue recognition, expense tracking, reconciliations, reporting, close activities, and grant closeout.
• Assess the department's current accounting practices, processes, documentation, controls, and segregation of duties.
• Identify accounting responsibilities currently being performed by the grants team and determine how those responsibilities should be structured within Corporate Accounting.
• Evaluate current staff roles and responsibilities and recommend how they should align within the future Corporate Accounting structure.

Grant Accounting & Financial Review

• Review the accounting treatment associated with approximately 2,000 grants.
• Evaluate grant revenue, expenses, balance sheet activity, reconciliations, and financial reporting for accuracy and completeness.
• Determine whether grant-related revenue and expenses are being properly recorded, classified, reconciled, and reported.
• Identify accounting errors, unreconciled balances, reporting issues, or control gaps requiring remediation.
• Ensure grant activity is appropriately reflected within the general ledger and financial statements.
• Review month-end and year-end close processes related to grants.
• Establish appropriate reconciliation, review, approval, and financial reporting procedures.

Corporate Accounting Integration

• Develop and execute a detailed roadmap for transitioning the entire grants department into Corporate Accounting.
• Design the future-state operating model for grant accounting within the Corporate Accounting organization.
• Define roles, responsibilities, reporting relationships, workflows, and accountability for the grants team following the transition.
• Establish standardized accounting policies, procedures, controls, and documentation.
• Align grant accounting activities with existing Corporate Accounting processes, including the general ledger, monthly close, reconciliations, financial reporting, and internal controls.
• Establish appropriate communication and handoffs between the grants team and other stakeholders throughout the organization.
• Recommend improvements to processes, reporting, and utilization of the Oracle Grants Management module.
• Create a sustainable structure that Corporate Accounting leadership can manage following completion of the engagement.

Implementation, Remediation & Knowledge Transfer

• Partner directly with Corporate Accounting leadership to execute the grants department transition.
• Provide accounting guidance and mentorship to the existing grants team as they transition into Corporate Accounting.
• Address identified accounting, reconciliation, reporting, and control deficiencies.
• Develop process documentation, desk procedures, reconciliation templates, close procedures, and reporting standards.
• Identify accounting knowledge or skill gaps within the existing team and recommend training, development, or additional resource requirements.
• Establish appropriate management-level review and oversight of grant accounting activity.
• Ensure Corporate Accounting leadership has clear visibility into grant revenue, expenses, balances, reporting, and outstanding accounting issues.
• Provide a sustainable operating model and transition plan at the conclusion of the engagement.

Ideal Background

• 8+ years of progressive accounting experience with strong general accounting and grant accounting expertise.
• Experience within healthcare, higher education, research organizations, nonprofit organizations, or other grant-intensive environments strongly preferred.
• Strong understanding of general ledger accounting, revenue recognition, expense accounting, reconciliations, financial reporting, and month-end close.
• Demonstrated experience assessing and transforming accounting processes and internal controls.
• Experience integrating a decentralized finance/accounting function into a centralized Corporate Accounting organization.
• Experience evaluating organizational structures, responsibilities, and accounting workflows.
• Experience with Oracle, ideally Oracle Grants Management or a comparable grants accounting system.
• Ability to enter an unfamiliar environment, quickly understand how work is being performed, identify gaps, and develop a practical future-state model.
• Strong process documentation, change management, and project leadership capabilities.
• Ability to work effectively with and provide accounting guidance to professionals without traditional accounting backgrounds.
• CPA preferred but not required.

Key Deliverables

1. Current-State Assessment - Complete understanding and documentation of the grants department's people, processes, systems, responsibilities, and accounting activities.
2. Grant Accounting Assessment - Review of revenue, expenses, reconciliations, reporting, general ledger activity, and accounting treatment across the approximately 2,000-grant portfolio.
3. Accounting & Control Gap Analysis - Identification and prioritization of accounting, reporting, reconciliation, process, and internal-control deficiencies.
4. Future-State Corporate Accounting Model - Defined organizational structure, responsibilities, workflows, controls, and reporting model for the grants department within Corporate Accounting.
5. Integration Roadmap - Detailed plan for transitioning the entire grants department into Corporate Accounting, including priorities, milestones, responsibilities, and timelines.
6. Standardized Accounting Procedures & Controls - Documented procedures for grant accounting, reconciliations, close, reporting, review, and oversight.
7. Implementation & Knowledge Transfer - Support through the transition to ensure Corporate Accounting leadership and the grants team can successfully operate the function following completion of the engagement.

 
qualifications:
If you're qualified and interested, please reply with your resume and confirm your availability, pay rate expectations, and any relevant grant accounting, integration, or Oracle Grants Management experience.

skills: Grant Accounting




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This posting is open for thirty (30) days.