TEMP Analyst - National General Affairs Team 1 (Duluth/Buckhead)

General Affairs Analyst

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Responsibilities

Purchasing & Invoice Administration:

• Manage purchasing and invoicing for assigned locations, including Duluth, Fairburn, and Michigan.
• Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
• Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
• Maintain records and support budget monitoring and reporting.

Facility & Office Operations:

• Manage day-to-day facility and office operations for assigned locations.
• Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
• Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
• Support office moves, events, signage, and other facility projects.
• Ensure offices remain secure, stocked, organized, functional, and presentable.

Company Vehicle Management:

• Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
• Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
• Track vehicle status and support acquisitions, transfers, replacements, and disposals

Business Gift Management:

• Manage business gift requests, purchasing, inventory, distribution, and delivery.
• Coordinate with vendors and maintain gift inventory and records.
• Support executive, customer, partner, and corporate gift requirements.

Vendor & Service Provider Management: Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.

Analysis & Reporting: Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.

Process Improvement & Compliance: Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.

General Affairs Projects & Support: Support department projects, office moves, facility initiatives, and other GA programs. Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.

Compensation: $25.00/Hour

Skills & Qualifications

• Strong knowledge of facility management, purchasing administration, invoice processing, vendor management, and administrative operations.
• Strong analytical and problem-solving skills with the ability to evaluate operational and financial information and recommend improvements
• Ability to independently manage multiple priorities, projects, and stakeholder relationships across multiple locations.
• Ability to exercise sound judgment and make independent decisions within established policies and procedures
• Experience supporting multi-site operations within a corporate, logistics, manufacturing, or distribution environment.
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies Required
• Familiarity with common office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required
• Experience with ERP systems, procurement systems, fleet management platforms, or vendor management programs.
• Ability to review documents, forms, and correspondence for accuracy and consistency Required
• Ability to collaborate and build effective working relationships with colleagues, management, and external parties Preferred

Education & Experience

• High School/GED or Associate's Degree Required
• Bachelor's Degree Preferred
• 1 - 2 Years of work experience in General Affairs, Business Management, or Administrative Experience Required
• 2 - 5 Years of work experience in General Affairs, Business Management, or Administrative Experience Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 25 lbs.
• Carry up to 25 lbs.
• Stand/walk
• Ability to work in all climates, with potential exposure to change in temperature

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions:

• Typical office environment with low-level noise exposure
• The position is based in the Duluth/Buckheads, GA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.

Equal Employment Opportunity:

GLOVIS America is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, age, disability, veteran status, or any other protected characteristic.