Staff Assistant

Summary

This position is with the U. S. Department of Labor, Occupational Safety and Health Administration (OSHA), Boston Regional Office, with duty location in Boston, MA.

• This position is at the full performance grade of GS-09.
• Position is outside the Bargaining Unit.
• Selectee will be expected to report to the office listed above.

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Duties

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Major Duties include, but are not limited to, the following:

• Handles day-to-day operations for the overall office management.
• Receives and reads incoming mail for the supervisors' office, makes appropriate annotations and gathers relevant necessary materials.
• Reviews, identifies, and prepares synopses of correspondence and reports, publications and other communications.
• Maintains supervisors' calendar of appointments and engagements; makes suitable alternative arrangements when necessary.
• Prepares and edits reports, briefings, and materials designed to report functions of the region.
• Plans, coordinates, analyzes, directs, and evaluates division administrative missions and operations.
• Tracks correspondence and reports to ensure all have been completed in a timely manner.
• Identify and resolve various problems and situations that affect the orderly efficient flow of work.

Requirements

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Conditions of employment

• Must be a U.S. Citizen.
• Must be at least 16 years old.
• Requires a probationary period if the requirement has not been met.
• Candidate required to obtain the necessary security/investigation level.

Qualifications

You must meet the Specialized Experience to qualify for Staff Assistant, as described below.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

To qualify for the GS-09: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07. Qualifying specialized experience for the GS-09 includes having 3 of the statements below:

Communicating with high ranking officials via email and over the phone;

Providing logistical support for conferences/meetings;

Reviewing and distributing incoming requests and assignments for an office;

Using an electronic system to track and monitor assignments, and follow up on work in process to ensure deadlines are met.

or

Education: To qualify based on education applicants must have a master's or equivalent graduate degree; or 2 full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related.

or

A qualifying combination of education and competencies as described above.

NOTE: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Education

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum coursework requirements for this position. Click Evaluation of Foreign Education for more information.

Additional information

Applicants must meet all legal and regulatory requirements. Reference the Required Documents section for additional requirements.

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATIONS, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION

For more information, click Telework Position Information. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Based on agency needs, additional positions may be filled using this vacancy.

The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click for more information on Pay, Leave, and Workforce Flexibilities.

The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act.

Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions.

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.