HR Generalist II - Department of Psychiatry

Classification Title:

HR Generalist II

Job Description:

TEAMS
a. TEAMS Recruitment – Responsible for preparing and submitting all exemption request, PageUP posting of TEAMS positions, SPI request, Re-classification request for all TEAMS positions. Prepares and submits all paperwork for New Hire TEAMS positions.
b.  Tracks UF Engaged report to ensure Department is completing UF Engaged timely. Send reminders to supervisors when UF Engaged is due and ensure they are completed.
c. Update, create and analyze position descriptions.  Facilitates completion of position descriptions for the department by compiling and coordinating required information, prepares and submits for review.  Review compensation matrix and submit recommendation reclass, and promotional compensation based on position description. Drafts cover memo to accompany position description to the Dean’s Office and submits final position description through People Soft for approval.
d. Monitor and track usage of FMLA leave by departmental TEAMS personnel as appropriate.  Answers questions relating to FMLA leave policy, distributes FMLA forms to employees, ensures their timely receipt and submits them to Central Leave Office as appropriate.  Inputs FMLA Leave of Absences into People Soft, records FMLA leave in the payroll system and maintains records.  Processes return from FMLA Leave of Absences by completing and submitting the appropriate paperwork and inputting the return from leave into People Soft.
e. Prepares all TEAMS foreign hires and paperwork with Immigration Office. Prepares all paperwork for TEAMS special pay increase, FTE changes, raises/promotions and terminations.
f. Primary Department Security Administrator (DSA) for TEAMS – ensures all security roles are assigned appropriately for all staff and deleted as applicable.
g. Primary resource for the department Director and Assistant Director for all TEAMS related questions and job tasks. Advises managers and provides guidance to employees on employment laws, university regulations and personnel policies and procedures. Makes recommendations to management regarding issues such as staffing, recruitment and employee relations.
h. Prepares and submits all paperwork for new extenders.

Payroll
a. Verify preliminary and final pay list to ensure all TEAMs employee are paid.
b.  Communicate the department’s payroll deadline to ensure completion prior to the UF Payroll deadline
c. Trouble-shoot any payroll entry problems; manages payroll exceptions by notifying employees and instructing how to correct payroll errors.  Provides guidance to employees and managers on employment laws, university regulations and personnel policies and procedures.
d. Responsible for approving specified employees’ payroll.  Back-up payroll approver for the Department.
e. Verifier of the Pay List to ensure correctness for all TEAMS employees.

Faculty Support
a. Faculty Hospital Credentialing:  Department liaison for hospital credentialing issues for the Department of Psychiatry.  Responsible for initiating the credentialing of all new physician faculty by obtaining appropriate forms for them to apply for clinical privileges at Shands Hospital at Gainesville, Shands Psychiatric Hospital, Shands at Jacksonville.  Works with the Shands Credentialing office to ensure new incoming faculty and licensed staff complete request for privileges in a timely manner through the online portal.  Ensures that renewal of hospital privileges is accomplished bi-annually for all faculty. Is responsible for ensuring all FPPE (Focused Professional Practice Evaluations) and OPPE (Ongoing Professional Practice Evaluations) are completed in a timely manner, signed by the Department Chair and returned to the Shands Credentialing office.
b. Faculty Provider Enrollment:  Department liaison for provider enrollment issues for clinical faculty in the Department of Psychiatry.  In order for clinical faculty to bill insurance companies, Medicare, etc. for patient services, they must be assigned provider numbers by the various agencies.  The incumbent initiates the process by securing appropriate provider enrollment forms for new faculty, and submits with required documentation to the Provider Enrollment correctness Office.  Tracks to completion to ensure that provider numbers are assigned. Maintains files.
c. Review Department of Psychiatry Self Insurance Program status.

Monitor DEA License
a. Monitor and follow up with employees DEA license renewal.
b. Run reports and track active licenses and communicate with employee renewal dates, statuses, and deadlines.

Backup Faculty Recruitment and Hire
a. May serves as backup for Faculty recruitment: Prepare letter of offer, hiring, initial appointment paperwork and onboarding.
b. Backup for Courtesy Faculty Appointments for the Department of Psychiatry. Obtains required information from the courtesy faculty member, assigns UF ID numbers, ensures completion of HIPAA and signature for the Confidentiality statement, compose letter for the Department’s Chair signature, prepare paperwork and submit to the Dean’s office for approval.
c. Backup Department Security Administrator (DSA) for Faculty – to ensure all security roles are assigned appropriately for all faculty and deleted as applicable.
d. Advises managers and provides guidance to employees on employment laws, university regulations and personnel policies and procedure.
e. Information resource for leave issues for all departmental personnel.

Other
a. Assist Human Resources Generalist I with the following tasks:  Provides support for personnel appointments for Student Assistants, OPS employees, Non-Clinical Post-Doctoral Associates and student volunteer appointment requests: to ensure all forms are submitted and approved for volunteer request.
b. Miscellaneous duties as requested by HR Generalist III, Director, and Assistant Director.

Minimum Qualifications:

Bachelor’s degree in an appropriate area; or an equivalent combination of education and experience.

Preferred Qualifications:

• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Ability to communicate and collaborate with faculty and staff at multiple levels and in various fields.
• Ability to plan, organize and coordinate work assignments independently, with a demonstrated ability to lead and work as part of a team toward organizational objectives.
• Outstanding organizational skills, including time management and setting priorities.
• Ability to work independently with minimal supervision.
• Excellent problem solving and customer relations skills.
• Requires initiative, diplomacy and the ability to interact with a variety of departments, contractors and personalities in pressure situations.
• Ability to direct other staff operations in delivering varied, various facility services, and resolve conflicts.
• Ability to establish and maintain effective working relationships with employees, management, co-workers, and the public.
• Ability to keep track of the large number of details involved in the successful execution of all reports.

Expected Salary:

$62,500 - $67,000

Benefits:

As one of the nation’s top public research university, the University of Florida is dedicated to providing robust benefits options to support the wellbeing their employees. The university offers a range of complementary and affordable benefit options to meet your family’s financial, educational, and health needs. Eligibility varies by position and FTE.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via our life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break,
• Time to recover – 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

About the University of Florida (UF), Department of Psychiatry:

The Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers, labs, and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment), a very active inpatient service, psychiatry collaborative program for primary care practitioners, school consultation program, and community consultation services. The Department of Psychiatry spans services across adult, addiction, and child/adolescent specializations, including a freestanding psychiatric hospital, a large consult liaison service at the main UF Shands Hospital, the Florida Recovery Center operated by our Addiction Division, and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD)

About Gainesville:

The City of Gainesville holds many distinctions. Located in the northern part of Florida, Gainesville is home to the state’s largest and oldest university (UF), and is one of the state's centers of education, innovation, healthcare, arts & culture, sports, and more. You can find the city routinely listed as one of the best college towns, best places to live, and best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide endless entertainment to thousands of visitors and locals every year. Things to do in Gainesville , Visit Gainesville.

Special Instructions to Applicants:

Interested applicants should submit the following items as part of the online application:

• Cover letter that states applicant’s interest in the position and qualification relative to the credentials listed above.
• Curriculum Vitae
• Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicant’s work, potential in the field, and capacity to be an effective colleague in an academic health sciences center.  References will be requested from the Department should the applicant be considered.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No