HR Safety and Workers Compensation Coordinator

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Department: Human Resources


Job Status: Full Time

FLSA Status: Exempt


Reports To: Director of Human Resources

Work Schedule: Monday-Friday 8:00am-5:00pm

Positions Supervised: No

POSITION SUMMARY:

The HR Safety and Worker's Compensation Coordinator support the organization's workplace safety, compliance, and employee injury management initiatives. This role is responsible for administering and monitoring safety programs, OSHA compliance, workers' compensation claims management, accident prevention efforts, and employee safety training within a warehouse, logistics, and distribution environment. The position partners closely with Human Resources and Operations leadership to promote a strong culture of safety, reduce workplace risks, and ensure compliance with federal and state regulations.

ESSENTIAL FUNCTIONS:

• Partners with HR Director and Operations leadership to develop and implement workplace safety initiatives and compliance programs.
• Conduct warehouse and operational safety inspections to identify hazards and recommend corrective actions.
• Monitor and manage Workers' Compensation claims including employee communication, claim follow-up, return-to-work coordination, and modified duty assignments.
• Maintain OSHA compliance programs including OSHA logs, incident reporting, recordkeeping, and required postings.
• Conduct accident, injury, and near-miss investigations and prepare detailed incident reports and corrective action recommendations.
• Coordinate and conduct new hire safety orientation and ongoing employee safety training programs.
• Lead monthly safety meetings, toolbox talks, and safety awareness initiatives
• Monitor forklift certification, safety training records, and required operational certifications.
• Assist in developing and updating safety policies, procedures, and emergency response plans.
• Partner with department leaders to address unsafe conditions and promote safe work practices.
• Track safety metrics, injury trends, and compliance reporting for leadership review.
• Coordinate with insurance carriers, medical providers, and third-party administrators regarding Workers' Compensation claims.
• Ensure compliance with company safety policies, OSHA standards, and applicable employment regulations.
• Support employee relations investigations related to workplace safety concerns and incidents.
• Assist with emergency preparedness planning and safety audits.
• Maintain accurate documentation and confidential employee records related to injuries, claims, and compliance activities

MINIMUM REQUIREMENTS:

• Bachelor's degree in human resources, ocuppational Health and Safety, or related field required.
• 3+ years of experience in workplace safety, Workers' Compensation administration, HR compliance, or related field required.
• Knowledge of OSHA regulations, Workers' Compensation administration, and workplace safety programs required.5+ years of progressive HR experience with compliance exposure.
• Experience conducting safety training and incident investigations preferred.
• Experience designing or implementing training programs preferred.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of payroll regulations and compliance requirements.
• High attention to detail and accuracy.
• Experience in OSHA, FMLA, and Workers' Compensation administration.
• Ability to design and implement training initiatives.
• Strong organizational and documentation skills.
• Strong communication, problem-solving, and strategic planning abilities.
• Ability to meet strict payroll deadlines.
• Ability to manage confidential information with discretion.