Project Assistant

INTRODUCING DAKOTA MATTING & ENVIRONMENTAL SOLUTIONS: WHO WE ARE With vast capital investments within the Electrical Utility Industry, Dakota Matting & Environmental Solutions stands proud in contributing to our nation’s infrastructure expansion. Through innovative access solutions, coupled with an unwavering commitment to environmental responsibility, we play a pivotal role in fostering the sustainable growth of essential utilities. As a woman-owned and minority-owned business, we bring a unique perspective and competitive edge to the industry. We have the ability to attract and retain top talent due to our collaborative work environment and rewarding culture. As one of the very few independently owned and operated companies in this field, we are able to make common sense decisions that always put our clients first, and this is the reputation that we have garnered. As we are continuously growing, we are looking for an Project Assistant to join our passionate team.

POSITION DETAILS

The Project Assistant will play a key support role on access construction projects by assisting with communication, documentation, and process adherence. This individual will be responsible for handling administrative tasks, maintaining accurate project records, and facilitating collaboration between field personnel, customers, and internal departments to help projects run smoothly. This is an in-person role, and candidates must reside in Volusia County or Seminole County, Florida.

KEY RESPONSIBILITIES

Project & Administrative Support Provide administrative support to Project Managers and field personnel to ensure projects run smoothly. Serve as a point of contact for customer documentation requests and assist with obtaining required signatures. Maintain organized, accurate project files and documentation. Assist with tracking project progress and flag discrepancies related to time, documentation, or status. Coordinate with accounting to support project closeout and billing processes. Prepare reports and summaries as requested by management. Documentation & Data Entry Enter project information, field logs, and project updates accurately into company systems. Save and track contracts, COIs, and project documentation in designated folders. Assist with COI requests and compliance documentation. Purchasing & Field Support Serve as a primary point of contact between field personnel and back-office teams (Operations, Accounting, Human Resources, EHS) for administrative and purchasing-related needs. Support field personnel with administrative needs to materials and equipment. Ensure purchases follow established processes and documentation requests.

JOB REQUIREMENTS

At Dakota, we take on and execute some of the most challenging access projects in the country. To help us successfully execute our projects, we are looking for a Project Assistant with these qualifications: Proven experience in a project support or administrative role in a deadline-driven environment. Strong organizational skills with excellent attention to detail in managing documentation, data entry, and follow-up tasks. Strong written and verbal communication skills to effectively support collaboration between field and office teams. Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams) and experience working with document management systems. Ability to identify discrepancies in project data and escape issues appropriately. Preferred Qualifications Experience in the access construction, civil construction, energy infrastructure construction, or a related field is a plus. Familiarity with COI requests, contract documentation, and supporting field personnel.

THE GREAT BENEFITS OF WORKING HERE

The Heart and Soul of Dakota are our people. We want to provide you with the best possible employee experience, so you can be happy and effective within your job. Some of the great benefits of joining our team include the following: Comprehensive Benefits Package: Your health and well-being matter to us. As part of our commitment to your health and financial security, we offer comprehensive benefits, including health insurance, dental insurance, vision insurance, an Employee Assistance Program, and a retirement plan. Fast Growing Company with Great Career Growth Opportunities: Dakota is a fast-growing company that offers excellent career growth opportunities. As we continue to expand and thrive, you’ll have the chance to advance your career and take on new challenges. Work with a Diverse and Inclusive Team: Dakota Matting prides itself on fostering a diverse and inclusive work culture. This diverse exposure will enhance your skillset, broaden your expertise, and position you as a well-rounded professional. Paid Vacation and Holidays: We offer paid time off (PTO) so you can relax, recharge, and maintain a healthy work–life balance. In addition, the Company observes eight paid holidays each year for you to enjoy with family and friends.

EQUAL OPPORTUNITY EMPLOYER

Dakota Matting & Environmental Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #J-18808-Ljbffr Dakota Matting and Environmental Solutions