Office Administrator

Job Description

Job Description

At HB NEXT, great service starts with great people. We foster a collaborative, growth-focused environment where team members are supported, coached, and empowered to take ownership.

Position Overview:
We are seeking a professional, friendly, and highly organized Office Administrator to join our team ON-SITE in Lawrenceville, GA. This is a multi-faceted position responsible for managing front desk operations, supporting employee onboarding, coordinating company events, and providing administrative assistance to the executive team. The ideal candidate excels in a fast-paced environment, communicates effectively, and pays close attention to detail.

Key Responsibilities:

• Greet and welcome visitors in a warm, professional manner.
• Answer, screen, and direct incoming phone calls.
• Maintain a clean, organized, and professional reception area.
• Receive, sort, and distribute mail and deliveries.
• Manage office supplies and coordinate service requests.
• Provide administrative support to the executive team, including scheduling, document preparation, and meeting coordination.
• Assist with general office tasks such as data entry and calendar management.
• Support planning and coordination of company events, meetings, and functions.
• Source and coordinate with venues, vendors, and caterers; negotiate contracts and manage budgets.
• Create timelines, checklists, and promotional materials for events.
• Support the employee onboarding process, including coordinating new hire paperwork, preparing workspaces, and serving as a welcoming first point of contact for new team members.
• Coordinate with HR and department leaders to schedule orientation activities, system access setup, and introductory meetings for new employees.

Qualifications:

• High school diploma or equivalent (Associate or Bachelor’s degree preferred).
• 2+ years in a receptionist, administrative, event planning, or HR support role.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking capabilities.

Preferred Traits:

• Professional appearance and demeanor.
• Discretion when handling sensitive or confidential information.
• Positive, can-do attitude and initiative-driven.
• Comfortable working independently and collaboratively.

Benefits:

• 401(k) with company match
• Ten paid holidays
• PTO/VTO
• Short-term disability coverage
• Contribution to employee health plan
  Note: This is an on-site role and is not eligible for remote work.