Senior Executive Assistant - Executive Office - 40hrs - Day Shift

Department: Executive Office - position will support the CNO, CMO and Hospital President

Schedule: Monday-Friday; 8 hours per day; Flexible hours to support evening meetings and department needs

GENERAL SUMMARY:

• Independently performs a variety of advanced, diversified, and confidential secretarial and administrative duties for a Tier Level executive which requires broad and comprehensive experience, skill, and knowledge of organization policies and practices.

• Ensures requests for action or information are relayed to appropriate Executive Leadership Team member for prompt resolution.

• Screens telephone calls and visitors, and resolves inquiries.

• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements.

• Ability to maintain executive calendars and prepare executives for the upcoming day/week, manage small projects independently, possess a high level of organization to keep office running smoothly, proficient with all applications in Microsoft Office, Ability to manage PO and Pcard for the office and flexibility to quickly adjust as daily priorities change.

EDUCATION/EXPERIENCE REQUIRED:

• High School Diploma/G.E.D. required composing and preparing a variety of confidential reports, tables, memorandums, etc. Associates Degree in business or a secretarial field from a business school or college is preferred.

• Approximately five (5) years progressively more responsible secretarial experience, with at least two (2) years as a secretary to a senior level managerin order to acquire an advanced level of secretarial skills and overall knowledge of office procedures and protocols required at the senior management level.

• Ability to type documents with speed and accuracy and compose business correspondence.

• Basic mathematical skills necessary to work with statistical information and budgets.

• Advanced knowledge of personal computers and software including windows, word processing, spreadsheet, and graphics applications necessary to prepare complex professional documents, presentations, and reports.

• Ability to proof read for typographical and grammatical errors, and independently edits documents to ensure a professional, error free work product.

• Substantial interpersonal and communication skills necessary in order to effectively interact and mediate issues when dealing with a wide variety of individuals in the completion of the above tasks.

• Ability to handle multiple concurrent assignments.

• High level of discretion and confidentiality required.

• Ability to concentrate and pay close attention to detail up to fifty percent of work time.

Additional Information

• Organization: Henry Ford Health Genesys Hospital

• Department: HFGH Administration

• Henry Ford Health Location: Henry Ford Genesys Hospital

• Shift: Day Job

• Union Code: Not Applicable

  Additional Details

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

Benefits

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.