Office Administrator

The Office Administrator plays a crucial role in supporting the internal operations of the organization. This position involves various administrative tasks related to accounting, and ensures accuracy, efficiency, and compliance with relevant regulations. The Office Administrator reports to the Director of Finance and collaborates closely with other members of the office team. Key Responsibilities: Office Coordination Order and stock office supplies Greet visitors with a smile and direct to requested personnel Answer phone calls and direct to requested personnel/departments Coordinate and book travel for management and Power Division personnel Coordinate and book business meetings Mail outgoing items and retrieve and distribute incoming mail Accounts Payable Scan and submit invoices into ERP system for coding and approvals Respond to vendors on invoice and payment status Reconcile vendor statements and resolve exceptions Administrative Support Provide administrative assistance to the accounting and management team, including filing, data entry, and correspondence Assist with special projects and initiatives as assigned Qualifications Have a genuine and friendly demeanor with guests and employees Possess proven experience (typically minimum of 1-3 years) in an administrative role Familiarity with Trimble Viewpoint or Vista ERP systems a plus Proficient in MS Office Suite, especially Outlook, Word, and Excel Strong attention to detail and accuracy in data entry and analysis Excellent organizational and time management skills Ability to work effectively both independently and collaboratively in a team environment Good communication skills, both verbal and written This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be subject to change based on organizational needs. Division: All Department: Administration Reports to: Director of Finance Location: Menomonee Falls, WI Compensation Competitive pay and bonus potential Company sponsored medical, dental, vision, and life insurance plans Paid time off (PTO), Vacation and 7 paid Holidays Health Reimbursement Arrangement (HRA) program (with participation in wellness initiatives) Company paid Short Term Disability (STD) and Long-Term Disability (LTD) 401k and profit-sharing program with company contribution Dog-friendly work environment Our Values Safety Accountability Dedication Family Quality Integrity Why work for J.H. Hassinger Construction Services? Our 0.60 EMOD score is in the top 2% of construction companies. Additionally, we host an ongoing cross-departmental Safety Initiative to ensure we are talking about what matters most — keeping you safe. We are entrepreneurial and champion an environment for strategic growth. We are doers. We lace up our boots, look for challenges and go to work finding effective solutions. We grow and scale the business with intention and in support of our team's collective success. We promote work-life balance and celebrate a family-friendly culture. When Jim started the company 40 years ago, he had both a young family and a growing business to take care of. We never lose sight of what got us here and what really matters. We are committed to customer satisfaction - We do it right, the first time. For over 40 years, over 60% of our work is repeat or referral work. That doesn't happen by accident, and we appreciate our clients and team members in all we do. We challenge ourselves to be transparent, humble and to promote open communication. No one is perfect, but we like talk about how our organization can get better every day. We encourage operational excellence through the integration of silos for improved quality, efficiency, safety and profitability. If you get a lot of smart, hard-working people together, you can achieve anything. #J-18808-Ljbffr Jhhassinger