Administrative Office Coordinator

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. Office Coordinator Location: Longview, TX Schedule: Monday-Friday | 8:00 AM - 5:00 PM Pay Rate: $15.00-$16.00 per hour Your Role In this role, you will partner closely with the recruiter to coordinate new hire onboarding, maintain employee personnel records, process background checks, answer incoming phone calls, and provide administrative support across the office. Strong communication and computer skills are essential for success. Key Responsibilities Partner with the recruiter to coordinate new hire onboarding and ensure a smooth hiring process. Coordinate, organize, and schedule departmental activities and administrative functions. Maintain accurate employee personnel files and records. Process and monitor background checks for new hires. Answer and direct incoming phone calls while providing excellent customer service. Organize and maintain both physical and electronic filing systems. Provide backup support for administrative staff as needed. Assist with employee orientation, training coordination, and ongoing in-service training. Assist in preparing and maintaining contracts and contract proposals. Coordinate building maintenance, office equipment, purchasing, and office space planning. Organize department meetings, trainings, and special events. Support Human Resources with interviewing, hiring, onboarding, performance documentation, and employee records. Process payroll, invoices, accounts payable, and departmental reports. Perform timekeeping responsibilities. Complete additional administrative duties as assigned. Qualifications Associate degree in a related field preferred. 2-3 years of administrative support experience or an equivalent combination of education and experience. Valid driver's license. Strong computer proficiency, including Microsoft Office and the ability to quickly learn new systems. Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Ability to multitask, prioritize, and meet deadlines in a busy office environment. Professional, dependable, and team-oriented attitude. A commitment to providing high-quality support and service. Why Join Us Full benefits package for employees working 32+ hours per week. 401(k) with a 3% company match. Paid time off and holiday pay. Rewarding work that positively impacts the lives of those we serve. Supportive team environment with opportunities for career growth and advancement nationwide. Join a team where your organizational skills make a meaningful difference every day. Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law. #J-18808-Ljbffr Sevita