Administrative Assistant for Digital Marketing

Administrative Assistant for Digital Marketing

Are you highly organized and great at managing details? Are you ready to maximize your experience and join a fast-growing company where your ideas and opinions are valued and can make a real impact? We are seeking someone who has the experience, vision, and passion to contribute to our culture and deliver extraordinary results. If this describes you, join our expanding team.

Why Join Us?

We're a rapidly growing digital pharmacy where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.

At AmeriPharma, you'll have access to:

• Competitive pay and generous compensation structures
• Full benefits package including medical, dental, vision, and life that fits your lifestyle and goals
• Employee assistance program to assist with mental health, legal questions, financial counseling, and more!
• 401k program
• Comprehensive PTO and sick leave options
• Opportunities for growth and advancement
• Casual Fridays

Hours: M-F 9:00 AM-5:30 PM

Location: Laguna Hills, CA (In-office)

Job Summary

As an Administrative Assistant for Digital Marketing at AmeriPharma, you will be responsible for providing high-level administrative support to the Digital Marketing department. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant plays a key role in supporting the Digital Marketing team by ensuring smooth operations, seamless communication, and effective organization of digital resources. This position is responsible for helping projects stay on track and maintaining overall functional efficiency for the team.

This position offers meaningful exposure to foundational project management skills, team operations, and process supportmaking it an excellent opportunity for someone looking to launch their career in project management and operational support. We are looking for someone who is eager to learn, receptive to feedback, and excited to grow in a fast-paced, collaborative environment.

Duties and Responsibilities

• Conduct research for partnerships, marketing initiatives, and team projects.
• Assist with organizing and maintaining marketing materials and digital resources.
• Help create and update internal catalogs, references, and documentation for marketing assets.
• Be involved in internal and external company events, including preparation and onsite support.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between team members and internal/external stakeholders, maintaining professionalism and confidentiality.
• Assist in project management, tracking deadlines, and ensuring timely completion of tasks.
• Handle correspondence, including emails, phone calls, and mail, prioritizing responses and actions as needed.
• Participate in photo and video shoot coordination.
• Handle confidential and sensitive information with discretion and maintain a high level of professionalism.
• Perform other administrative tasks as required to support the Digital Marketing team.

Required Qualifications

• Knowledge of administrative support and organization, with the ability to multitask and prioritize effectively.
• Excellent attention to detail and commitment to accuracy in maintaining files, documents, and project-related information.
• Ability to gather information from multiple sources, synthesize key findings, and create a clear executive summary that answers key questions at a glance.
• Proficiency in Google Workspace and basic understanding of social media platforms.
• Ability to learn quickly, adapt to changing priorities, and work effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and the ability to build relationships and effectively collaborate with stakeholders.

Education and Experience Requirements

• High School Diploma or equivalent.

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, or related fields.
• Previous experience as an administrative assistant, secretary, project coordinator, event coordinator, or similar role.
• Certified Administrative Professional (CAP), Professional Administrative Certification of Excellence (PACE), or similar credential.
• Multilingual.

Physical Requirements

The physical requirements for this role includes constant sedentary work that primarily involves sitting/standing. May frequently move about inside and outside the office to access file cabinets, office machinery, or attend meetings. Must be physically able to operate a computer and other office productivity machinery (i.e., a projector, copy machine, video camera, etc.). Must be able to constantly communicate with colleagues and clients including via telephone and email. Must be able to lift up to 20 pounds at times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or on the basis of disability or any other legally protected class.