Accounts Payable/Reception Associate

Job Description

Job Description

This position is a combined role managing the Accounts payable function and reception duties of the club. This Accounts payable/reception associate will work closely with the Member Account Manager and Controller in managing vendor invoices and communication. This includes processing and monitory vendor payments to ensure timely entry and delivery. As a reception associate this position will be responsible for answering incoming calls, greeting guests, and directing inquiries to appropriate team members

This position is traditionally Tuesday through Saturday, in person, working directly with the senior administrative staff to gather and submit invoices for timely payment

This position reports to the Controller

Responsibilities:

• Receive and code invoices accurately to proper accounts to ensure timely payment
• Scan invoices and maintain accurate support records for entered invoices
• Prepare the outgoing vendor payment batches by matching invoices to checks and obtaining proper signatures for mail preparation
• Research and resolve any outstanding balances on statement accounts and maintain communication with vendors
• Respond to all vendor inquiries
• Reconcile vendor statements against invoices and research and correct any discrepancies
• Answering, screening and forwarding any incoming phone calls while providing basic information when needed
• Receive and sort daily mail and other deliveries
• Greet guests and members entering the club
• Assist with additional duties as needed

Qualifications:

• At least a high school diploma level education
• Ability to learn new systems to properly manage the payables' function
• Strong written and verbal communication skills
• Strong work ethic and team player
• Willingness to learn and develop as needed to enhance the effectiveness of the Club
• Must be proficient in Microsoft Office Suite or related programs
• Excellent organizational skills and attention to detail.