Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our team in Rosemont, Illinois in a contract-to-permanent capacity. This position is ideal for someone who brings strong payables experience, attention to detail, and confidence handling invoice processing and payment activities. The role will support accurate financial operations by managing vendor transactions, maintaining proper coding, and helping ensure timely disbursements.

Responsibilities:
• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the payment workflow.
• Assign general ledger codes to invoices and expenses to support accurate financial reporting and recordkeeping.
• Process accounts payable transactions in a timely manner while maintaining organized and compliant documentation.
• Prepare and coordinate ACH payments and check runs according to established schedules and controls.
• Investigate invoice discrepancies, resolve payment issues, and communicate with internal teams or vendors as needed.
• Maintain up-to-date vendor payment records and help ensure all payable activity is properly tracked.
• Support month-end payable close activities by reconciling outstanding items and confirming transaction accuracy.• Prior experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding and account allocation practices.
• Experience handling ACH transactions and check payment processing.
• Strong attention to detail with the ability to manage high-volume transactional work accurately.
• Comfortable using accounting systems and standard business software to process and track payments.
• Effective communication skills for coordinating with vendors and internal stakeholders.
• Ability to stay organized, meet deadlines, and follow established financial procedures.