House Manager / Family Assistant

House Manager / Family AssistantLocation: San Jose, CA 95124Employment Type: Part-time, 20-25 hours per weekSchedule: Monday-Thursday, 12:00 PM-5:00 PM; Fridays flexibleCompensation: $40-$45 per hour, depending on experienceStart Date: ASAPRequirementsAbility to maintain a smoke-free environmentAbility to maintain a fragrance-free environmentReliable transportationComfortable with large dogsProficiency with household technology and apps (Google Calendar, Nest, etc)CPR and First Aid certificationComfortable with medical-adjacent situations and willingness to be trained in family-specific safety protocols, including administering rescue medicationCandidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.Must be authorized to work in the United StatesAbout Our FamilyWe are a busy, warm, and close-knit household of four — a hardworking single mom and three school-age boys (18, 15, 12), each with their own unique personalities, rhythms, preferences, and needs. Our home is our haven. After long, demanding days, everyone comes home needing space to decompress, reset, and feel grounded, and we are intentional about protecting that rhythm.Our household is warm and close-knit, but also quiet and sensitive to the rhythms of the people in it, so it requires a thoughtful level of structure and awareness. We are navigating a full family schedule that includes school, work, appointments, household logistics, and health-related needs that are important to manage with calm, discretion, and care. Predictable routines, clear communication, quiet space, and sensitivity around food, fragrance, and transitions all help our home feel more peaceful and supportive.We thrive with systems that help us stay organized and efficient without feeling rigid or over-managed. The right person will understand that the goal is not simply to complete tasks, but to help create breathing room — more ease in the day, more connection as a family, and a home environment where everyone can feel regulated, respected, and able to show up as themselves.We also share our home with a large, lovable, and very spirited Alaskan Malamute who is equal parts affectionate and adventurous. He is a known flight risk and requires a watchful eye every time a door opens.We are looking for someone who becomes a natural extension of the household, helping make our family vision feel possible: a smoother-running home that allows us to focus on what truly matters — quality time together, supporting each other's passions and growth, and having our home be a grounded place to land.Who You Are / What We're Looking ForYou are a highly organized, proactive, and experienced house manager who knows how to build systems that are both functional and flexible. With a sharp eye for detail, you create structure that helps a dynamic household run smoothly without adding rigidity or extra mental load.You bring a calm, thoughtful, and friendly presence, balancing efficiency with empathy. You read the room, know when to engage and when to give space, and understand that a quieter, introverted household may need support that feels steady and unobtrusive.Your prior household experience allows you to move confidently between big-picture planning and hands-on execution — from shared calendars and household supplies to meal prep, laundry, and family logistics. You are tech-savvy, comfortable making judgment calls, and able to communicate clearly without needing constant direction.Above all, you have a positive, collaborative spirit and take pride in helping create a peaceful, well-organized, and nurturing home. A background in household management, personal assistance, executive assistance, or family support would be a strong asset, especially for someone who has experience supporting households with layered schedules, individualized needs, and thoughtful routines. While this is not a caregiving role, a calm, grounded comfort with medical-adjacent logistics, household accommodations, and family rhythms would be especially valuable. Most importantly, you genuinely care about the people you support and bring warmth, flexibility, discretion, and respect to your work.Key ResponsibilitiesAdministrative & Personal Assistant SupportSet up and manage a shared family Google Calendar; coordinate with work EAManage and coordinate medical appointments, reservations, and logisticsResearch/coordinate repairs and quotesReceipt and budget trackingTravel planning and logistics support, as neededProficiency with household tech platforms (Nest, Google Suite, sprinkler apps, etc.)Serve as the primary point of contact for vendors (landlord, dog walker, cleaners, etc.)Household Organization & MaintenanceCreate and/or maintain household organization systemsDaily resets and prep home for cleanersLight tidying (dishes, surfaces, vacuum high-traffic areas)Seasonal swaps (clothing, décor, bedding)Prepare and coordinate donations and FB Marketplace salesIndoor plant careChange batteries, light bulbs, smoke detectors, etc.Organizational projects (garage, mudroom, toys, gear)Inventory & ErrandsRestock pantry/fridge/household suppliesManage running household supply listsManage household orders and subscriptions (Amazon/Costco/Target)Returns, dry cleaning, gift shoppingMail and package handlingBreakdown boxesFamily SupportAfternoon school pickup coverage two days a weekCollaborative support in engaging teens in preparing backpacks/clothing/snacksMeal SupportPrep meal ingredients/snacks (washing, chopping, marinating proteins, measuring ingredients)1 batch-cooked meal per weekPrep school lunches for one kidGrocery shoppingKitchen clean-up and maintenanceLaundry & LinensWash/fold/organize laundryIroning/steaming and special garment care (athletic uniforms)Linen rotationMaintain tidy and well-stocked laundry areasPet CareFeeding the family dog every dayAfternoon walks on Tuesdays and ThursdaysSchedule and transport for vet and groomer appointmentsMaintain pet suppliesVehicle UpkeepSchedule maintenanceTrack registration/insuranceHow to ApplyPlease submit a short intro letter telling us a little about yourself and why this role feels like a good fit, an updated resume, and 3 professional references with contact information. 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