Legal Secretary

Legal Secretary Position

Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This position performs a variety of specialized legal secretarial tasks for attorneys and paralegals which require distinct knowledge of legal procedures, documentation, and legal time constraints.

Qualified candidates should be team oriented, quick learners, flexible, self-motivated, have excellent technical skills and approach change with a positive attitude. Candidate must have excellent customer service skills and be able to work in a team atmosphere.

Specific duties include but are not limited to the following:

• Assist in the preparation of legal documents including typing, proofing and editing of legal pleadings and other documents
• Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats
• Communicate with clients, courts and governmental agencies providing exceptional customer service in every interaction
• Effectively use and maintain electronic document management system (Worldox), including data entry and general organization
• Receive and screen incoming phone calls and e-mails; provide oral and written responses to requests and inquiries.
• Assist with training and provide technical assistance and troubleshooting to the attorney
• Assist in entering Attorney time entries
• Work with Accounting Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing
• Maintain attorney calendar including, deposition scheduling and travel arrangements when necessary
• General office organization including copying and scanning of documents and maintaining files.

Qualifications include:

• Knowledge of legal terminology and court filing procedures
• Ability to prioritize a high volume of work at any given time
• Exceptional typing skills
• Excellent grammar and strong communication skills
• Demonstrated ability to work well under pressure
• Strong customer service attitude and approach required
• Excellent interpersonal skills with professional demeanor and appearance
• Individual must be detail oriented, confidential, dependable, and display good judgment
• Excellent computer skills with experience in Windows, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint and Outlook

Experience and Education:

• Bachelor Degree in related field preferred.
• Experience with NetDocs and Centerbase preferred
• Minimum of 3 years of legal secretarial experience.

Equal Employment Opportunity is a fundamental principle at Frantz Ward. In keeping with this principle, Frantz Ward does not discriminate in employment decisions on the basis of race, color, religion, gender, age, national origin, citizenship, disability, sexual orientation, veteran status, or any other protected characteristic under applicable federal, state or local law.

Frantz Ward LLP believes we provide a stronger and better place to work, think, and grow when we draw from the views of a diverse team. We strive to recruit, employ, and support individuals who contribute to our diversity. We recognize that achieving a truly diverse working environment is an on-going process, and we continue to foster diversity to ensure that everyone at Frantz Ward has a meaningful professional experience.