Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a property management organization in Fenton, Michigan. This contract opportunity with permanent potential is ideal for someone who brings strong accounts payable experience, works accurately in a fast-paced environment, and communicates effectively with vendors and internal stakeholders. The right candidate will help keep payment processes organized, timely, and compliant while contributing to monthly accounting activities.

Responsibilities:
• Review incoming vendor invoices, verify account coding, and confirm required approvals before entry and payment processing.
• Prepare and distribute payments through checks and electronic methods, ensuring transactions are completed accurately and on schedule.
• Compare vendor statements against internal records, investigate outstanding items, and resolve billing or payment discrepancies promptly.
• Maintain organized vendor files, including tax documentation and payment support records, to ensure complete and audit-ready information.
• Assist with month-end accounting tasks by supporting reconciliations and helping validate accounts payable balances.
• Respond to vendor inquiries regarding invoice status, payment timing, and account questions with professionalism and clarity.
• Enter invoice details into accounting systems such as QuickBooks and support efficient recordkeeping across the payable function.• At least 2 years of accounts payable experience, with a strong preference for 3 or more years in a similar role.
• Hands-on proficiency with QuickBooks for invoice entry, payment processing, and payable record maintenance.
• Experience with invoice coding, account coding, ACH transactions, and check run preparation.
• Ability to reconcile vendor statements and identify discrepancies with strong attention to detail.
• Comfortable managing vendor documentation, including W-9 forms and supporting payment records.
• Strong written and verbal communication skills for working effectively with vendors and internal teams.
• Experience with AppFolio is a plus, especially within a property management environment.