Finance Operations Coordinator

Posting Details

Posting Details


Posting Number
S06996P


Position Title
Finance Operations Coordinator


Functional Title

Department
Mechanical Engineering


Salary Range
$47,238.44 - DOQ


Pay Basis
Monthly


Position Status
Regular full-time


Location
Richardson


Position End Date (if temporary)

Posting Open Date
06/11/2026


Posting Close Date

Open Until Filled
Yes


Desired Start Date

Job Summary


This position provides budgeting, finance, and procurement support for a medium to large complex department within the School of Engineering and Computer Science. Works closely with department faculty and staff to provide financial and research management and administration for the department's finances, financial processes, and records to meet the department's day-to-day financial operations goals. Assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department's long-term financial viability and stability.

Minimum Education and Experience


Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Preferred Education and Experience


Prior experience working with PeopleSoft and/ or Concur. Prior experience working with Microsoft office : TEAMS, Outlook, Excel, Word.

Other Qualifications


To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.
• Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval to ensure all transactions are correct.
• Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.
• Assists in monitoring, administering, and coordinating budgets, including oversight and processing of budget transfers, inter-departmental transfers, budget adjustments, journal entries, and other items. Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over- or underspending based on the annual or project budget available for the period.
• Procurement specialist. Prepares, reviews, and submits purchase requisitions, requests for checks, invoices, new vendor requests, and other needed items. Oversee the day-to-day purchase requests for sponsored projects and the department by obtaining the necessary quotes and preparing purchase requisitions or using a purchasing card. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.
• Coordinates travel arrangements and prepares requisitions for payment and reimbursement for faculty. Coordinates travel via an online system or other methods as needed. Ensure all travel and travel-related expenses are authorized and approved in accordance with UTD and UT System policy, and ensure travel expenses are allowable and necessary under the applicable sponsored project.
• Processes business expense reimbursements.
• Credit Card holder and reconciler; ensures all credit card usage is allowable and fully auditable, and reports are submitted on time each reporting period.
• Trains research staff and students in purchasing and travel policies and procedures to follow UT System and department requirements.
• Assists as finance liaison for new lab set-ups and moves.
• Provides confirmation of funding to support research personnel.
• Maintain departmental Standard Operating Procedures (SOP's), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position.
• Remains competent and current by attending professional development courses, software training classes, courses, and/or training sessions as directed by the supervisor or required by the University.
• Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote Notice : After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.


What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance - 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options - approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

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If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary

Important Message


1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.


2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .