DIVISION BUSINESS ADMINISTRATOR

Title Information Security Sensitive Position? Yes Hours of Work: 8:00 AM - 5:00 PM M-F Position Information Posting Number: TSU203736 Official Title: DIVISION BUSINESS ADMINISTRATOR Grant Title: N/A Job Description Summary Under general supervision, manages the administrative, financial, and human resources operations of a department. Responsibilities Administers the daily office operations, including the coordination and supervision of staff members. Assists with budget preparation; monitors the department’s budget and tracks expenditures. Prepares reports regarding budget activity and account balances; maintains budget documentation files and ledgers. Assists with preparing periodic Board reports or other reports of a recurring or ad hoc nature. Verifies availability of funds for department Personnel Action Forms, supplemental salaries, and related budget transfers. Participates in the preparation of staff performance appraisals. Prepares and processes vendor invoices and purchase requ­es­tions; reviews purchase requests for compliance with university and state procedures; and funds availability. Places orders for supplies and equipment from approved vendors; obtains price quotes when necessary; may assist with the RFP process. Coordinates delivery and storage of supplies and equipment; maintains and verifies inventory records. Reviews delivery invoices to ensure accuracy of items delivered; maintains files of purchase orders and invoices. Prepares meeting agendas and takes and distributes minutes of staff meetings. May assist with website content and maintenance. Assists with departmental special projects. Performs other job‑related duties as assigned. Full-Time Equivalent (FTE) 1.0 Hiring Range $64,197.37 - $81,851.64 Education & Licensing Required Licensing/Certification: Valid Texas Driver’s License preferred. Knowledge, Skills, and Abilities Knowledge of: Policies, procedures, and practices. Banner and other job‑related software systems. Microsoft Office Professional or similar applications. Skill in: Detail oriented. Effective customer service. Problem‑solving and decision‑making. Multitasking and time management. Strong analytical. Coordinating work of others. Budget management. Leading projects. Both verbal and written communication. Ability to: Work independently. Work Experience Five (5) to seven (7) years of related experience. Working/Environmental Conditions Limited standing and/or walking. Using or carrying equipment. Stoop, bend, or lift. EEO Statement It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment‑related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act. Manual of Administrative Policies and Procedures Available upon request. #J-18808-Ljbffr Texas Southern University