Administrative Assistant 1

Overview

Seeking a detail-oriented and organized professional to support training operations, logistics, and classroom coordination across multiple learning programs. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach in a fast-paced environment.

Key Responsibilities

Coordinate communications with trainees and stakeholders

Schedule training sessions, send invitations, and manage LMS registrations

Prepare and distribute training reports and performance data

Compile data to support training improvements and reporting

Ensure all training materials are prepared, printed, and available for sessions

Set up training rooms and ensure all required technology is operational

Manage catering logistics for training sessions

Maintain accurate training records, including attendance tracking

Support program evaluation collection and analysis

Manage training sample inventory and ensure facility readiness

Assist with overall training center operations and additional administrative tasks as needed

Required Qualifications

12 years of relevant experience in operations, coordination, or administrative support

High school diploma or equivalent (associate or bachelors degree preferred)

Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word

Key Skills & Competencies

Strong attention to detail and organizational skills

Ability to work with urgency and manage multiple priorities

Excellent written and verbal communication skills

Customer-service mindset with the ability to interact professionally across all levels

Proactive, solution-oriented, and adaptable in ambiguous environments

Strong problem-solving and time management skills

Ability to work independently while collaborating effectively with cross-functional teams