Supply Chain Specialist I

Job Description

Job Description

Nova Biomedical: One Global Brand. One Vision. Together under one name.

Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical , marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we're accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.

Job Summary:

Nova Biomedical is seeking a Supply Chain Specialist I to join the Purchasing team in Waltham, MA. This position is responsible for the procurement and reporting activities associated with purchased inventory for a minimally complex category of commodities, as well as maintenance, repair, and operations materials.

Reporting to the Senior Supply Chain Manager, the Supply Chain Specialist I will plan and place purchase orders, monitor supplier performance, maintain accurate planning information, and collaborate with internal teams and external suppliers to secure materials at an optimal cost while providing a best-in-class level of service.

Responsibilities:

• Ensure compliance with all Nova Biomedical purchasing policies and procedures.
• Plan, schedule, and place purchase orders with assigned suppliers based on Master Production Schedule and Material Requirements Planning requirements and established order policies.
• Follow up with internal requisitioners to ensure purchase requisitions are completed accurately and comply with established purchasing procedures.
• Oversee the purchasing process to support on-time material delivery.
• Follow up with suppliers to identify and resolve shipping delays.
• Negotiate with current and prospective suppliers regarding material pricing, delivery schedules, and service expectations to reduce aggregate costs and support a best-in-class level of service.
• Solicit competitive quotations and proposals containing the appropriate specifications, terms, and conditions.
• Monitor and manage supplier delivery performance.
• Maintain accurate planning parameters within the Material Requirements Planning system, including item master data, lead times, order policies, and ABC classifications.
• Send open purchase order reports to key suppliers at least monthly and reconcile discrepancies in purchasing and delivery information.
• Partner with Planning to ensure material availability supports Master Production Schedule requirements.
• Collaborate with Distribution and Supplier Quality Engineering to resolve purchase order receiving issues.
• Coordinate the return of Material Review Board and Nonconforming Material Report materials to suppliers.
• Partner with Finance to investigate and resolve supplier invoicing issues.
• Work with Engineering to source new components and implement engineering changes and product revisions with suppliers.
• Communicate regularly with internal departments regarding purchasing activities, including Planning, Manufacturing Engineering, Research and Development, Distribution, Supplier Quality Engineering, Incoming Inspection, Finance, Manufacturing Operations, Order Services, and Creative Services.
• Maintain effective relationships with external suppliers and communicate regularly regarding purchase orders, pricing, delivery schedules, material availability, and performance.
• Support purchasing reports, supplier records, and other procurement-related documentation.
• Identify opportunities to improve purchasing processes, supplier performance, cost, and service.

Experience Requirements:

• Bachelor of Science degree in Supply Chain, Business, or another applicable discipline required.
• 0 to 3+ years of purchasing, procurement, supply chain, or related professional experience.
• Strong communication, negotiation, and analytical skills.
• Excellent computer application skills with a strong emphasis on Microsoft Excel.
• Ability to plan, place, monitor, and manage purchase orders.
• Understanding of purchasing procedures, supplier management, inventory planning, and material availability.
• Familiarity with Master Production Scheduling and Material Requirements Planning concepts.
• Ability to maintain accurate item master data, lead times, order policies, ABC classifications, and other planning parameters.
• Ability to analyze supplier quotations, pricing, delivery schedules, and performance information.
• Strong organizational skills with the ability to manage multiple suppliers, purchase orders, priorities, and deadlines.
• Strong attention to detail and commitment to maintaining accurate purchasing and supplier records.
• Ability to negotiate effectively with current and prospective suppliers.
• Ability to identify and resolve delivery, receiving, material-return, and invoicing issues.
• Ability to collaborate effectively with Planning, Engineering, Research and Development, Distribution, Quality, Finance, Manufacturing, Order Services, and other internal teams.
• Strong written and verbal communication skills with the ability to work effectively with internal stakeholders and external suppliers.
• Ability to work independently while contributing effectively within a collaborative supply chain organization.

Physical Requirements and Working Conditions:

• Comfort with working at a computer for extended periods.
• Capacity to lift and carry up to [25–50] pounds as required
• Able to communicate effectively via phone, video, and written communication.
• Occasional need to move about the office to access meetings or resources.

Why Work for Nova Biomedical

• Flexible Medical, Dental, & Vision Coverage
• Competitive 401k company match
• Bonus Program, Generous PTO and paid holidays
• Generous Tuition reimbursement
• Hybrid and flexible work arrangements
• Professional development, engagement and events
• Company marketplace for lunch and snacks in our Norwood, MA, Billerica, MA and Westbrook, ME offices
• Company subsidized cafeteria in our Waltham, MA office

Work Location: Waltham MA, Monday - Thursday Onsite

Targeted Salary Range: $60,000 - $70,000

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

About the Company

At Nova Biomedical, we’re not just building instruments, we’re powering breakthroughs that improve lives. Our smart, science-driven solutions are trusted in over 100 countries to speed drug development and enhance patient care.

Our integration brings together more than 70 years of scientific excellence with Nova’s cutting-edge innovation, forming a powerhouse of precision, purpose, and possibility. With FDA-registered, ISO-certified manufacturing, more than 125 FDA approvals, and industry-trusted diagnostics, we’re setting new standards in quality and reliability. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.

With headquarters in Norwood and Waltham, Massachusetts, and a global team of nearly 2,000 employees, we’re building a collaborative, empowered culture grounded in shared values: Customer Centricity, Ingenuity, Ownership & Accountability, Collaboration, and Integrity.

Working at Nova Biomedical means joining a mission-driven organization where your contributions matter. Whether you're in engineering, science, manufacturing, or support, you’ll be part of a team that values innovation, invests in your growth, and is committed to making a real-world impact on global health.

Explore what’s next with us at novabiomedical.com

EEO Statement:

Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

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