Executive Assistant

Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is critical to ensuring executives can focus on strategic priorities by managing schedules, communications, and day-to-day logistics efficiently and professionally. The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a fast-paced environment with shifting priorities.Key ResponsibilitiesProvide direct administrative support to executive leadershipManage complex calendars, schedule meetings, and coordinate travel arrangementsPrepare and edit correspondence, reports, presentations, and meeting materialsServe as a key point of contact between executives and internal/external stakeholdersHandle confidential and sensitive information with professionalism and discretionCoordinate meetings, agendas, and follow-ups, including taking and distributing notesAssist with expense reporting, invoicing, and budget tracking as neededSupport special projects and initiatives as assignedMaintain organized filing systems (digital and/or physical)Anticipate executive needs and proactively address issues before they ariseRequired Qualifications3+ years of experience as an Executive Assistant or Senior Administrative AssistantStrong organizational, time-management, and multitasking skillsExcellent written and verbal communication skillsHigh level of professionalism, discretion, and integrityProficiency in Microsoft Office, Google Workspace, and scheduling toolsAbility to work independently and manage competing prioritiesStrong attention to detail and follow-throughPreferred / Nice-to-Have QualificationsExperience supporting C-level or senior executivesFamiliarity with CRM systems, expense management tools, or project tracking softwareExperience working in fast-growing, corporate, or professional services environmentsBachelor's degree or equivalent professional experienceKey Success MetricsExecutive satisfaction and efficiencyAccuracy and timeliness of scheduling and communicationsStrong stakeholder relationshipsSmooth execution of meetings, travel, and special projectsWork EnvironmentProfessional, fast-paced environmentHybrid or on-site depending on business needsOccasional flexibility outside standard business hours may be required?Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.